Admin Jobs

About The Position

Requirements

• High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

• Experience with UNM fiscal and purchasing processes and systems.
• Experience with Outreach management, preferably in a higher ed setting
• Experience with Banner 9, Chrome River, UNMJobs, and LoboMart.
• Experience in managing a program, reporting to a Chair of a Department, or equivalent.
• Previous administrative experience in a higher education setting.
• Experience managing complex programs that require excellent attention to detail and effective organizational and prioritization skills.
• Proficient with Microsoft Office specifically Word, Outlook, and Excel.
• Previous experience with UNM systems such as UNMJobs, Banner, Chrome River, SharePoint, and APP Tree.
• Exceptional interpersonal and communication skills, written and verbal, and the ability to effectively interact with members of faculty, staff, students, and community members.
• Experience with Microsoft Office Suite and Microsoft Teams.
• Ability to multi-task and prioritize duties.
• Demonstrated ability to maintain confidentiality and protect sensitive information.

Responsibilities

• Prepare and/or edit routine correspondence, including sending reminder emails to unit Directors and all CTL staff to facilitate organization of group meetings.
• Act as a purchasing agent for the unit; departmental P-card holder. This includes both on- and off-campus vendors, Lobomart, websites, etc.
• Act as the primary Outreach Coordinator for the department, including scheduling, preparing materials for and attending outreach events across campus.
• Manage updates to department website.
• Manage various email accounts including responses to general inquiries.
• Coordinating routine document processing in both paper-based and digital systems with accuracy.
• Maintaining databases to track hospitality and outreach events.
• Assists with departments incoming and outgoing mail and the delivery of mail to the appropriate units.
• Facilitates monthly office orders via LoboMart and supports other routine purchases and payments.
• Prepare meeting agendas and meeting minutes/summaries.
• Provides direct support to the Operations Manager in the areas of Budget, Payroll, and Hiring.
• Collaborate with department faculty and staff, maintain partner relationships across campus, and promote CTL and its services to the UNM community.
• Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
• Orders, stocks, and distributes office supplies.
• May instruct and oversee the activities of student employees performing the same type of work.
• May serve as Campus Security Authority as outlined by the Clery Act.
• Performs miscellaneous job-related duties as assigned.

Benefits

• medical, dental, vision, and life insurance
• educational benefits through the tuition remission and dependent education programs