Accounting Admin

Roggenart•Savage, MD

About The Position

We are seeking a full-time Accounting Assistant to perform a variety of accounting and administrative functions. The role receives, processes, verifies, and reconciles cash sales and deposits; receives daily cash deposits and deposits them at a local bank once or twice a week; maintains accounts payable files; processes invoices on Fridays; and monitors vendor accounts to ensure timely payment. The Accounting Assistant also handles filing and administrative duties, enters payroll data, and supports senior accounting staff with accounting and financial reporting functions. The position works with senior accounting staff to gather and organize vendor invoice and disbursement documents, process approved invoices in accounting software, arrange check or electronic payments, maintain vendor records, and assist with year-end vendor 1099 reporting. The role also maintains daily and monthly reports, processes check requests, and prepares checks for distribution.

Requirements

Proficiency in Microsoft Google Suite, including Word, Excel, and Outlook.
QuickBooks Online experience.
Ability to multitask.

Nice To Haves

Accounts payable experience preferred.

Responsibilities

Receive, process, verify, and reconcile cash sales and deposits.
Receive daily cash deposits and deposit them at a local bank once or twice a week.
Maintain accounts payable files and process invoices on Fridays.
Monitor vendor accounts to ensure payments are timely.
Handle filing and administrative duties.
Enter payroll data for payroll processing.
Gather and organize documents and information related to vendor invoicing and disbursements.
Process approved invoices in the accounting software.
Process disbursements by check or electronic payment.
Assist with maintaining the vendor database, including obtaining W-9s and other vendor information.
Assist in preparing year-end vendor 1099 reports.
Maintain daily and monthly reports.
Process check requests and prepare checks for distribution.
Assist senior accounting staff with accounting and financial reporting functions.