Accountant Jobs

About The Position

Requirements

• At least 3 years of experience working with accounts payable and accounts receivable.
• At least 2 years of experience posting journal entries and performing account reconciliations.
• At least 2 years of experience using an accounting ERP or accounting software system.
• At least 2 years of experience using Microsoft Excel for sorting, filtering, and basic functions.
• Strong knowledge of bookkeeping principles, including debits, credits, and general ledger structure.
• Ability to perform accurate reconciliations and resolve discrepancies.
• Experience processing invoices, credit memos, expense reports, and vendor payments.
• Experience processing cash receipts, credit card payments, and customer invoicing.
• Ability to prepare and maintain clear work instructions and process documentation.
• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong organizational skills for maintaining vendor, employee, and accounting records.
• Effective written and verbal communication skills for working with internal teams and external partners.

Responsibilities

• Prepare journal entries for month-end and year-end close to support accurate, timely financial reporting.
• Perform monthly account reconciliations and investigate variances to maintain accurate general ledger balances.
• Prepare financial reports and research account details for internal stakeholders and external partners.
• Process cash receipts from EFT, ACH, credit card, and check deposits and apply them to customer accounts.
• Process sales order invoices and prepayments accurately and on time.
• Process credit memos for product returns and customer discounts, ensuring appropriate documentation and posting.
• Process and accurately record credit card payments in the accounting system.
• Maintain and update accounts receivable work instructions and process documentation.
• Review accounts payable invoices for correct general ledger coding and compliance with internal policies.
• Process purchase order and nonpurchase order accounts payable invoices, credit memos, and employee expense reports.
• Process check, ACH, and wire payments for accounts payable according to payment schedules and vendor terms.
• File paid accounts payable invoices weekly and maintain organized vendor files.
• File unpaid accounts payable invoices and keep records current and accessible.
• Prepare weekly accounts payable schedules and other reports for management review as needed.
• Process annual 1099 forms and comply with applicable reporting requirements.
• Maintain vendor accounts in the Rootstock system, including setup and ongoing updates.
• Maintain complete, current vendor W-9 and ACH information files.
• Maintain ACH accounts in WSFS and handle electronic payments accurately and securely.
• Maintain and update accounts payable work instructions and process documentation.
• Process biweekly payroll accurately and on schedule, coordinating with internal stakeholders and external partners as needed.
• Maintain timesheet folders and organize required documentation.
• Process employee file updates related to payroll, benefits, and other relevant changes.
• Process sales and use tax payments and filings.
• Manage petty cash, including disbursements, reconciliations, and recordkeeping.
• Oversee lab coat distribution, tracking, and related recordkeeping as needed.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions
• Voluntary life and AD&D insurance for employees and dependents
• Short- and long-term disability coverage
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave