Accountant

Aston Carter•Warrington Township, PA

5d•$30 - $34•Onsite

About The Position

The Accountant supports day-to-day accounting operations, with a focus on month-end close, accounts payable, accounts receivable, payroll processing, and general ledger activities. The role helps ensure accurate financial records, timely reporting, and smooth financial processes within a close-knit, collaborative team. It is a contract-to-hire position based onsite in Warrington, Pennsylvania, in a corporate office with approximately 20 onsite employees and about 50 staff total.

Requirements

At least 3 years of experience working with accounts payable and accounts receivable.
At least 2 years of experience posting journal entries and performing account reconciliations.
At least 2 years of experience using an accounting ERP or accounting software system.
At least 2 years of experience using Microsoft Excel for sorting, filtering, and basic functions.
Strong knowledge of bookkeeping principles, including debits, credits, and general ledger structure.
Ability to perform accurate reconciliations and resolve discrepancies.
Experience processing invoices, credit memos, expense reports, and vendor payments.
Experience processing cash receipts, credit card payments, and customer invoicing.
Ability to prepare and maintain clear work instructions and process documentation.
Strong attention to detail and accuracy in data entry and financial recordkeeping.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Strong organizational skills for maintaining vendor, employee, and accounting records.
Effective written and verbal communication skills for working with internal teams and external partners.

Responsibilities

Prepare journal entries for month-end and year-end close to support accurate, timely financial reporting.
Perform monthly account reconciliations and investigate variances to maintain accurate general ledger balances.
Prepare financial reports and research account details for internal stakeholders and external partners.
Process cash receipts from EFT, ACH, credit card, and check deposits and apply them to customer accounts.
Process sales order invoices and prepayments accurately and on time.
Process credit memos for product returns and customer discounts, ensuring appropriate documentation and posting.
Process and accurately record credit card payments in the accounting system.
Maintain and update accounts receivable work instructions and process documentation.
Review accounts payable invoices for correct general ledger coding and compliance with internal policies.
Process purchase order and nonpurchase order accounts payable invoices, credit memos, and employee expense reports.
Process check, ACH, and wire payments for accounts payable according to payment schedules and vendor terms.
File paid accounts payable invoices weekly and maintain organized vendor files.
File unpaid accounts payable invoices and keep records current and accessible.
Prepare weekly accounts payable schedules and other reports for management review as needed.
Process annual 1099 forms and comply with applicable reporting requirements.
Maintain vendor accounts in the Rootstock system, including setup and ongoing updates.
Maintain complete, current vendor W-9 and ACH information files.
Maintain ACH accounts in WSFS and handle electronic payments accurately and securely.
Maintain and update accounts payable work instructions and process documentation.
Process biweekly payroll accurately and on schedule, coordinating with internal stakeholders and external partners as needed.
Maintain timesheet folders and organize required documentation.
Process employee file updates related to payroll, benefits, and other relevant changes.
Process sales and use tax payments and filings.
Manage petty cash, including disbursements, reconciliations, and recordkeeping.
Oversee lab coat distribution, tracking, and related recordkeeping as needed.