Wellness Coordinator Jobs

About The Position

Requirements

• Bachelor’s degree in Business Administration, Public Administration, Communications, or a related field, or an equivalent combination of education and two years of experience in an administrative or project coordination role.
• Experience with data analysis and reporting tools.
• Understanding of general office procedures, record-keeping practices, travel arrangements, and expense tracking.
• Familiarity with project coordination methodologies, task-tracking tools, and meeting-facilitation techniques.
• Knowledge of data collection, analysis, and presentation tools, including Excel and PowerPoint.
• Understanding of inventory control, asset-tracking systems, and procurement processes.
• Awareness of relevant safety regulations and organizational policies.
• Excellent written and verbal communication skills and ability to interact effectively with diverse stakeholders.
• Strong organizational and time-management skills, including the ability to manage multiple priorities and deadlines.
• Ability to identify and resolve issues proactively and independently.
• Proficiency in Microsoft Office Suite or similar productivity software.
• Ability to gather information from various sources, analyze data, and present findings clearly.
• Ability to thrive in a fast-paced environment with shifting priorities.
• Strong teamwork and interpersonal skills, including the ability to build and maintain relationships across departments.
• Meticulous attention to detail and accuracy.
• Self-motivated and proactive, with the ability to take ownership of projects and tasks.
• Knowledge of and commitment to promoting diversity, equity, and inclusion principles in the workplace.
• Ability to meet the position’s physical and mental requirements, including extended sitting or standing, walking and climbing stairs, computer work, and lifting or carrying materials weighing up to 30 pounds.
• Employment is contingent upon a satisfactory employment history and criminal background investigation.
• May be required to drive occasionally; a valid driver’s license and current automobile insurance must remain on file, and the employee must meet CSURMA driving standards.
• Must serve as a Mandatory Reporter and sign the ASI Mandatory Reporter Form.

Nice To Haves

• Experience in a college or university campus environment is highly desirable.
• Experience with asset-management or project-management software is a plus.
• Experience contributing to strategic-planning processes or initiatives.
• Skill in coordinating logistics for events and meetings.

Responsibilities

• Provide administrative and clerical support to the Assistant Executive Director, Wellness & Recreation, including correspondence, scheduling, travel, meeting preparation, procurement requests, and budget tracking.
• Answer and screen incoming calls and direct inquiries to the appropriate department or staff member.
• Manage the Assistant Executive Director’s calendar, appointments, and scheduling needs, and assist with organizational and cross-departmental initiatives.
• Provide administrative support as needed to the Director of Student Recreation Center, Wellness Director, and Pantry and Centralized Basic Needs Hub.
• Coordinate travel arrangements for relevant division leaders as needed.
• Maintain administrative records in accordance with organizational policies and record-retention requirements.
• Coordinate the purchase and inventory of office and event supplies and assist with office equipment maintenance.
• Submit and follow up on marketing, IT, and facilities work orders.
• Support ASI Student Wellness Initiative planning, implementation, and action meetings, including scheduling, agendas, meeting materials, and follow-up.
• Prepare and process purchase orders, check requests, invoices, and other expenditure documentation.
• Create, track, and maintain budget records; monitor expenditures; maintain supporting documentation; and assist with budget reconciliation and reporting.
• Support division directors with invoices, check requests, procurement, and other financial processes as needed.
• Coordinate with staff to ensure purchases follow organizational policies and procedures.
• Coordinate projects and initiatives by scheduling meetings, organizing tasks, monitoring action items, and ensuring timely follow-up.
• Collaborate across departments to support project completion, group activities, and effective communication.
• Support ASWI projects through meeting coordination, agenda preparation, project tracking, and action-item follow-up.
• Support division programs, special events, promotional activities, and other organizational initiatives, including related procurement and logistics.
• Conduct research and gather information to support programs, projects, and decision-making.
• Compile, organize, and format information for presentations, reports, summaries, and recommendations.
• Maintain accurate and confidential records, data, and supporting documentation.
• Coordinate information and resources across departments in support of strategic planning, and provide administrative support and follow-up for strategic priorities as directed.
• Serve as a liaison among staff and departments to promote communication, collaboration, and completion of shared initiatives.
• Assist with planning and coordinating division meetings, programs, events, and functions; coordinate event logistics, vendors, supplies, scheduling, and follow-up documentation.
• Provide administrative support to the Corporate Leadership Team as needed.
• Follow safety procedures and attend required safety meetings and training; comply with organizational policies, procedures, and applicable regulations.
• Support diversity, equity, and inclusion goals through professional conduct, service delivery, and workplace interactions.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Recruit, interview, hire, train, schedule, and supervise 1–2 administrative student assistants; assign and prioritize work, set expectations, monitor work quality, and conduct performance evaluations.
• Exercise or effectively recommend supervisory actions, including hiring, termination, discipline, task assignments, grievance adjustments, and management of time-off requests and leaves.