Social Work Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent and two years of experience in general office, clerical, or administrative support work, or equivalent; vocational-school training or full-time college education may substitute for the required experience year for year.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and the ability to use a range of technology, systems, and software packages.
• Ability to independently handle multiple work-unit priorities and projects.
• Ability to apply a variety of policies and procedures when specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle a broad range of interpersonal contacts effectively, including contacts at higher levels and those of a sensitive nature.
• Satisfactory completion of a required background check, including a criminal records check.

Nice To Haves

• Experience in higher education, social work, human services, behavioral health, professional education, internship coordination, or practicum placement administration.
• Experience working directly with college or university students and community agency partners.
• Experience coordinating placement, internship, onboarding, credentialing, affiliation-agreement, or compliance processes.
• Experience using placement-management, compliance-tracking, learning-management, database, or comparable software systems.
• Experience providing software training or technical support.
• Experience compiling, auditing, analyzing, or reporting program data.
• Experience supporting accreditation, assessment, compliance, or institutional reporting.
• Knowledge of social work practicum education or Council on Social Work Education accreditation requirements.

Responsibilities

• Serve as the primary operational contact for students, agencies, practicum instructors, faculty, and campus partners on practicum procedures, timelines, documentation, onboarding, and technical issues.
• Coordinate the annual practicum placement process, including applications, agency referrals, interviews, placement confirmations, onboarding, evaluations, placement changes, and closeout.
• Maintain accurate and confidential student, agency, instructor, placement, evaluation, and practicum-hour records.
• Monitor placement requirements and deadlines, follow up on incomplete documentation, identify barriers or delays, and refer significant concerns to the Practicum Directors.
• Provide students with procedural and technical guidance and refer academic, clinical, performance, accommodation, and policy matters to the appropriate faculty member or university office.
• Maintain relationships with current and prospective agencies and support the development of practicum opportunities.
• Coordinate the initiation, routing, renewal, and tracking of agency affiliation agreements with the Practicum Directors, Procurement and Contracts, and authorized university personnel.
• Track agency onboarding and clearance requirements, including background checks, health clearances, training, insurance documentation, and other prerequisites.
• Assist with placement-management systems, compliance platforms, practicum Canvas sites, and related applications; help configure and maintain forms, workflows, records, accounts, permissions, notifications, evaluations, and reporting functions.
• Coordinate with Information Technology and software vendors to provide technical support, troubleshoot issues, and test updates.
• Develop instructional materials and conduct orientations, training sessions, webinars, and software demonstrations for students, faculty, staff, practicum instructors, and agency partners as needed.
• Audit placement data and generate recurring and ad hoc reports for program administration, assessment, accreditation, and institutional reporting.
• Coordinate practicum events, course rosters, calendars, meetings, room reservations, communications, and related program logistics.
• Prepare and maintain correspondence, handbooks, reports, presentations, procedural materials, web content, and program files.
• Provide administrative and fiscal support for practicum-related purchasing, travel, expenditures, and account reconciliation.
• Maintain confidentiality, record security, appropriate system access, and compliance with FERPA, university information-security policies, accessibility standards, and other applicable requirements.
• Collaborate with department staff and campus units to support effective program operations.
• Perform other duties as assigned.

Benefits

• Health plans with prescription drug coverage
• Dental coverage
• Vision coverage
• Life insurance
• Disability insurance
• Retirement plan through CalPERS
• Tuition waiver for employees and eligible dependents
• FlexCash in lieu of health and dental coverage
• Employee Assistance Programs
• 15 paid holidays