NSU00082 - Fiscal Operations Coordinator for School of Social Work
About The Position
The Fiscal Operations Coordinator is a key member of the School of Social Work and coordinates departmental procurement, fiscal operations, and monthly reconciliation processes. The position provides customer service and support for leadership and departmental operations, ensures compliance with university policies, and builds collaborative relationships across the Division of Academic Affairs. The coordinator monitors budgets, expenditures, commitments, and available balances; identifies variances and potential funding issues; and communicates financial information and recommendations to leadership. The role coordinates purchasing and payment processes, reconciles Small Purchase Charge Card transactions, assists with travel and expense reporting, completes fiscal year-end procedures, and maintains accurate records. It also supports process improvements, communicates procedures, resolves routine issues, and handles confidential information professionally.
Requirements
- Experience providing administrative, fiscal, procurement, or customer-service support in a professional office environment.
- Working knowledge of general office practices, administrative procedures, and customer-service principles.
- Experience coordinating multiple priorities and meeting deadlines in a fast-paced environment.
- Ability to organize work, exercise sound judgment, and maintain accuracy and attention to detail.
- Strong written and verbal communication skills and ability to interact professionally with employees, leadership, vendors, and campus partners.
- Problem-solving skills, including analyzing situations, identifying solutions, and following issues through to completion.
- Ability to work independently and contribute effectively in a collaborative team environment.
- Experience maintaining confidential and sensitive information with discretion and professionalism.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and ability to learn new software and business systems quickly.
- Applicants must be authorized to work in the United States without employer sponsorship.
Nice To Haves
- Experience providing administrative or fiscal support in higher education.
- Experience with procurement, purchasing, accounts payable, or contract administration.
- Experience with enterprise resource planning, productivity systems, or applications such as eVA, Workday, Colleague, and TeamDynamix (TDX).
- Experience administering Small Purchase Charge Card transactions and reconciling procurement-card expenses.
Responsibilities
- Monitor departmental and school budgets, expenditures, commitments, and balances; identify variances, funding concerns, and unusual transactions; and communicate financial information and recommendations to leadership.
- Coordinate procurement, including requisitions, quotes, purchase orders, vendor and software renewals, and payment requests, and monitor transactions through completion.
- Process Small Purchase Charge Card transactions and reconcile monthly expense reports in accordance with university and Commonwealth of Virginia purchasing policies.
- Complete fiscal year-end procedures in accordance with university guidelines.
- Assist executive administration support, including managing fiscal operations and preparing travel authorizations and expense reports.
- Ensure business practices comply with university and state policies.
- Resolve problems with established precedents and limited impact, referring non-standard questions and problems to higher levels.
- Maintain organized and accurate fiscal records and supporting documentation in accordance with records-retention requirements and state regulations.
- Develop written documents and reports conveying information, guidelines, and standard procedures.
- Communicate information, guidelines, and standard procedures.
- Provide customer service and serve as a resource for faculty, staff, students, vendors, and campus partners.
- Identify opportunities to improve business-office processes, documentation, and operational efficiency.
- Use sound judgment, discretion, and professionalism when handling confidential information.
- Perform additional duties as assigned in support of department goals.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
