NSU00165 - Fiscal Operations Coordinator for School of Business
About The Position
The Fiscal Operations Coordinator is a key member of the School of Business and coordinates departmental procurement, fiscal operations, and monthly reconciliation processes. The position provides customer service and administrative support, supports leadership and business operations, ensures compliance with university policies, and builds collaborative relationships across the Division of Academic Affairs. The role monitors budgets, expenditures, commitments, and balances; coordinates procurement and purchasing activities; processes and reconciles Small Purchase Charge Card transactions; completes fiscal year-end procedures; and assists with travel authorizations and expense reports. It also maintains accurate fiscal records, prepares written documents and reports, communicates standard procedures, supports faculty, staff, students, vendors, and campus partners, and identifies opportunities to improve business processes. The position requires sound judgment, discretion, and professional handling of confidential information.
Requirements
- Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
- Working knowledge of general office practices, administrative procedures, and customer service principles.
- Experience coordinating multiple priorities and meeting deadlines in a fast-paced environment.
- Ability to organize work, exercise sound judgment, and maintain accuracy and attention to detail.
- Strong written and verbal communication skills and the ability to interact professionally with employees, leadership, vendors, and campus partners.
- Problem-solving skills, including the ability to analyze situations, identify solutions, and follow issues through to completion.
- Ability to work independently and contribute effectively within a collaborative team.
- Experience maintaining confidential and sensitive information with discretion and professionalism.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and ability to learn new software applications and business systems.
Nice To Haves
- Experience providing administrative or fiscal support in higher education.
- Experience with procurement, purchasing, accounts payable, or contract administration.
- Experience with enterprise resource planning (ERP), productivity systems, and applications such as Eva, Workday, Colleague, and TeamDynamix (TDX).
- Experience administering Small Purchase Charge Card (SPCC) transactions and reconciling procurement card expenses.
Responsibilities
- Monitor departmental and college or school budgets, expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to leadership.
- Coordinate procurement activities, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests, and monitor processes through completion.
- Process Small Purchase Charge Card (SPCC) transactions and reconcile monthly expense reports in compliance with university and Commonwealth of Virginia purchasing policies.
- Complete fiscal year-end procedures in accordance with university guidelines.
- Assist executive administration with complex fiscal operations and prepare travel authorizations and expense reports.
- Ensure business practices comply with university and state policies.
- Resolve problems with established precedents and limited impact, referring non-standard questions and problems to higher levels.
- Maintain organized and accurate fiscal records and supporting documentation according to records-retention requirements and state regulations.
- Develop written documents and reports conveying information, general guidelines, and standard procedures.
- Communicate information, general guidelines, and standard procedures.
- Provide customer service and serve as a resource for faculty, staff, students, vendors, and campus partners.
- Identify opportunities to improve business office processes, documentation, and operational efficiency.
- Use sound judgment, discretion, and professionalism when managing confidential information.
- Perform additional duties as assigned in support of department goals.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
