NSU00169 - Fiscal Operations Coordinator for the School of Education
About The Position
The Fiscal Operations Coordinator serves as a key member of the College or School and coordinates departmental procurement, fiscal operations, and monthly reconciliation processes. The position provides customer service and administrative support to leadership and departmental operations, ensures compliance with university policies, and fosters collaborative relationships across the Division of Academic Affairs. The coordinator monitors budgets, expenditures, commitments, and balances; identifies financial variances or unusual transactions; and communicates financial information and recommendations to leadership. The role coordinates purchasing activities, processes SPCC transactions and expense reconciliations, supports fiscal year-end procedures, and prepares travel authorizations and expense reports. It also maintains accurate fiscal records, develops and communicates written procedures and reports, resolves routine problems, and identifies opportunities to improve business processes. The position handles confidential information with discretion and performs additional duties in support of department goals.
Requirements
- Experience providing administrative, fiscal, procurement, or customer-service support in a professional office environment.
- Working knowledge of general office practices, administrative procedures, and customer-service principles.
- Experience coordinating multiple priorities and meeting deadlines in a fast-paced environment.
- Ability to organize work, exercise sound judgment, and maintain accuracy and attention to detail.
- Strong written and verbal communication skills and ability to interact professionally with employees, leadership, vendors, and campus partners.
- Problem-solving skills, including the ability to analyze situations, identify solutions, and follow issues through to completion.
- Ability to work independently and contribute effectively within a collaborative team.
- Experience maintaining confidential and sensitive information with discretion and professionalism.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and ability to quickly learn software applications and business systems.
- Applicants must be authorized to work in the United States without employer sponsorship.
Nice To Haves
- Experience providing administrative or fiscal support in higher education.
- Experience with procurement, purchasing, accounts payable, or contract administration.
- Experience with enterprise resource planning, productivity systems, or applications such as eVA, Workday, Colleague, and TeamDynamix (TDX).
- Experience administering SPCC transactions and reconciling procurement-card expenses.
Responsibilities
- Monitor departmental and College/School budgets, expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to leadership.
- Coordinate procurement activities, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests, and monitor processes through completion.
- Process Small Purchase Charge Card (SPCC) transactions and reconcile monthly expense reports in compliance with university and Commonwealth of Virginia purchasing policies.
- Complete fiscal year-end procedures in accordance with university guidelines.
- Provide executive administrative support, including managing fiscal operations and preparing travel authorizations and expense reports.
- Ensure business practices comply with university and state policies.
- Resolve problems with established precedents and limited impact, referring non-standard questions and problems to higher levels.
- Maintain accurate fiscal records and supporting documentation in accordance with university retention requirements and state regulations.
- Develop written documents and reports conveying information, guidelines, and standard procedures.
- Communicate information, general guidelines, and standard procedures.
- Deliver customer service and serve as a resource for faculty, staff, students, vendors, and campus partners.
- Identify opportunities to improve business-office processes, documentation, and operational efficiency.
- Use sound judgment, discretion, and professionalism when handling confidential information.
- Perform additional duties as assigned in support of department goals.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
