NSU00293 - Fiscal Operations Coordinator for Academic Affairs

Virginia Information Technologies Agency•Norfolk, VA

16h•$55,000 - $65,000

About The Position

Norfolk State University is seeking a Fiscal Operations Coordinator to support the effective and efficient management of fiscal operations, procurement, and financial reconciliation processes within the College/School. The position serves as a key member of the Provost Office and coordinates departmental procurement, fiscal operations, and monthly reconciliation processes. It provides customer service while supporting leadership and departmental business processes, ensuring compliance with university policies, and fostering collaborative relationships across the Division of Academic Affairs.

Requirements

Ensure business practices comply with university and state policies.
Maintain organized and accurate fiscal records and supporting documentation in accordance with university records-retention requirements and applicable state regulations.
Exercise sound judgment, discretion, and professionalism while managing confidential information.

Nice To Haves

Experience providing administrative or fiscal support within higher education.
Experience with procurement, purchasing, accounts payable, or contract administration.
Experience with enterprise resource planning (ERP), productivity systems, and applications such as Eva, Workday, Colleague, and TeamDynamix (TDX).
Experience administering Small Purchase Charge Card (SPCC) transactions and reconciling procurement card expenses.

Responsibilities

Monitor departmental expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to leadership.
Coordinate departmental procurement, including requisitions, quotes, purchase orders, vendor and software renewals, and payment requests, and monitor processes through completion.
Process Small Purchase Charge Card (SPCC) transactions and reconcile monthly expense reports in compliance with university and Commonwealth of Virginia purchasing policies.
Complete fiscal year-end procedures in accordance with university guidelines.
Provide executive administrative support to the Provost Office, including managing fiscal operations and preparing travel authorizations and expense reports.
Ensure business practices comply with university and state policies.
Resolve established, limited-impact problems and refer non-standard questions and problems to higher levels.
Maintain accurate fiscal records and supporting documentation in accordance with university retention requirements and state regulations.
Develop written documents and reports conveying information, guidelines, and procedures.
Communicate information, general guidelines, and standard procedures.
Provide customer service and act as a resource for IT faculty, staff, students, vendors, and campus partners.
Identify opportunities to improve business office processes, documentation, and operational efficiency.
Use sound judgment, discretion, and professionalism when handling confidential information.
Perform additional duties as assigned in support of department goals.