Academic Coordinator - School of Social Work
About The Position
The Academic Coordinator provides comprehensive administrative support to Northern Kentucky University’s School of Social Work (SSW) and its academic programs. The role supports financial management, accounts payable, billing, reporting, and the administrative and academic needs of programs within the school. The coordinator supports new-hire processes, faculty credentialing, personnel documentation, and confidential pay and personnel processing. The position also supports graduate assistant hiring, maintains confidential departmental, student, and faculty files, processes faculty and staff separation paperwork, and assists with recruitment, events, and external partners. Financial duties include general financial management for grants and foundation accounts; travel and expense processing; purchasing and ProCard reconciliation; time administration; bill payment and purchasing processes; budget and revenue transfers; vendor setup; revenue collection and deposits; account reconciliation; grant coordination; and reporting support. The role also oversees departmental equipment, furniture, and computer inventory, including annual reconciliations, tagging, and upgrade or replacement processes. The coordinator must follow NKU guidelines and may take on other responsibilities as needed.
Requirements
- Bachelor’s degree.
- Two years of work experience.
- General business and computer skills.
- Proficiency in Microsoft Office Suite, especially Excel, Adobe, and Canva.
- Good time-management skills, basic math skills, interpersonal and communication skills, and ability to adapt quickly to change.
- Strong data skills and data management, with attention to detail.
Nice To Haves
- SAP experience is helpful but not mandatory.
- Workday experience is helpful but not mandatory.
Responsibilities
- Support new-hire processes, faculty credentialing, and personnel documentation and processes.
- Process confidential pay and personnel records, including PAPS.
- Set up faculty and instructor data and credentialing materials in Faculty Success.
- Support graduate assistant hiring for the School of Social Work.
- Oversee confidential departmental, student, and faculty files.
- Process separation PAPS and related paperwork or electronic inputs for faculty and staff positions.
- Provide college recruitment and event support.
- Support external partners.
- Perform general financial management functions, including work with grants and foundation accounts.
- Process travel requests and expense reports, purchase supplies, reconcile ProCards, and administer time, ensuring compliance with NKU guidelines.
- Serve as the School of Social Work key designee for key requests, returns, and audits.
- Process or back up bill payment, purchase requisitions, budget transfers, revenue transfers, vendor setup, revenue collection and bursar deposits, account reconciliation, and related financial administration.
- Assist the Business Officer with School of Social Work reporting.
- Coordinate grant accounts and associated paperwork with faculty and other CHHS staff, directly or as a backup resource.
- Oversee departmental equipment, furniture, and computer inventory, including annual reconciliations, tagging, and upgrade or replacement processes.
- Support other responsibilities as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
