NSU00082 - Fiscal Operations Coordinator for School of Social Work

DHRM • Norfolk, VA

9d

About The Position

The Fiscal Operations Coordinator serves as a key member of the School of Social Work and coordinates departmental procurement, fiscal operations, and monthly reconciliation processes. The position provides customer service and operational support to leadership, supports departmental business processes, ensures compliance with university and Commonwealth of Virginia policies, and builds collaborative relationships across Academic Affairs.

The coordinator monitors budgets, expenditures, commitments, and available balances; identifies variances and potential funding issues; and communicates financial information and recommendations to leadership. The role coordinates procurement from requisition through completion, processes and reconciles Small Purchase Charge Card transactions, supports travel and expense reporting, completes fiscal year-end procedures, and maintains accurate records. It also develops and communicates written procedures and reports, resolves routine issues, identifies process improvements, and handles confidential information with discretion. Additional duties may be assigned in support of department goals.

Requirements

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Working knowledge of general office practices, administrative procedures, and customer service principles.
• Experience coordinating multiple priorities and meeting deadlines in a fast-paced environment.
• Ability to organize work, exercise sound judgment, and maintain accuracy and attention to detail.
• Strong written and verbal communication skills and ability to interact professionally with employees, leadership, vendors, and campus partners.
• Problem-solving skills, including analyzing situations, identifying solutions, and following issues through to completion.
• Ability to work independently and contribute effectively in a collaborative team environment.
• Experience maintaining confidential and sensitive information with discretion and professionalism.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and ability to learn new software and business systems quickly.

Nice To Haves

• Experience providing administrative or fiscal support in higher education.
• Experience with procurement, purchasing, accounts payable, or contract administration.
• Experience with enterprise resource planning, productivity systems, or applications such as eVA, Workday, Colleague, and TeamDynamix (TDX).
• Experience administering SPCC transactions and reconciling procurement card expenses.

Responsibilities

• Monitor departmental and school budgets, expenditures, commitments, and balances; identify variances, funding concerns, and unusual transactions, and communicate findings and recommendations to leadership.
• Coordinate procurement, including requisitions, quotes, purchase orders, vendor and software renewals, and payment requests, monitoring processes through completion.
• Process Small Purchase Charge Card (SPCC) transactions and reconcile monthly expense reports in compliance with university and Commonwealth of Virginia purchasing policies.
• Complete fiscal year-end procedures in accordance with university guidelines.
• Provide executive administrative support for complex fiscal operations, including preparing travel authorizations and expense reports.
• Ensure business practices comply with university and state policies.
• Resolve problems with established precedents and limited impact, referring non-standard questions and problems to higher levels.
• Maintain accurate, organized fiscal records and supporting documentation in accordance with records-retention requirements and state regulations.
• Develop written documents and reports and communicate information, guidelines, and standard procedures.
• Provide customer service and serve as a resource for faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve business office processes, documentation, and operational efficiency.
• Use sound judgment and discretion when managing confidential information.
• Perform additional duties as assigned in support of department goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed