Secretary Jobs

About The Position

Requirements

• Plan organize, coordinate and control Guidance group events and meetings.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.
• Establish and maintain cooperative and effective working relationships with others.
• Prioritize and schedule work.
• Train and provide work direction to others.
• Analyze situations accurately and adopt an effective course of action.
• Understand and work within the scope of authority.
• Meet schedules and time lines.
• Plan and organize work.
• Use computer proficiently.
• Complete work with ongoing interruptions.
• Work independently with little direction.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
• Work confidentially and with discretion.

Responsibilities

• Provide administrative assistance to the Counselors; make schedules and arrange appointments, meetings and conferences as needed.
• Coordinate and facilitate communications between District and site personnel, parents, students, school and community organizations as well as the general public regarding Guidance functions.
• Communicate with a variety of site and District personnel and Counselors to coordinate Guidance operations, resolve conflicts and issues and exchange information as appropriate.
• Assist Counselors with routine administrative matters as appropriate; independently compose letters, memoranda and other materials.
• Prepare and maintain statistical and narrative reports; research, compile and organize information.
• Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, memoranda, calendars, records and reports.
• Oversee training and provide work direction to student assistance and others as assigned.
• Provide customer service and information to students, parents, teachers and site personnel; interpret, apply and explain District policies and school procedures and regulations.
• Work with SAM and Counselors to facilitate registration and guide office staff in working together to prepare for, set up and carry out annual registration for all students.
• Prepare accurate numbers on spreadsheet from Student Scheduling requests to be used to build staffing needs and Master Schedule.
• Collaborate with SAM, Counselors and Principal in developing staffing numbers and entering sections into Powerschool for conflict runs as Master Schedule is developed.
• Update Powerschool student contact information as needed.
• Update quarterly 504 reports and distribute updated copies to staff each quarter.