Property Administrator Jobs

About The Position

Requirements

• Experience managing office operations, staying organized, and balancing multiple priorities with accuracy and efficiency.
• Comfortable with rent collections, reporting, invoice processing, budgeting, and the financial side of property operations.
• Accuracy and attention to detail; staying ahead of deadlines, keeping exceptional records.
• Genuinely enjoy helping people and creating a professional, responsive experience for residents and vendors.
• Communicate clearly, confidently, and professionally with residents, vendors, and teammates.
• Experience with property management software (such as Entrata), Microsoft Office, and other digital tools.
• Take initiative, embrace challenges, and bring solutions.
• Excellent verbal and written communication skills with the ability to write and speak clearly and free of typos or grammatical mistakes.
• Treats everyone with respect and dignity, accepts responsibility and takes ownership of tasks, follows through on commitments, and maintains confidentiality.
• Excellent organizational skills and attention to detail, strong time management skills with a proven ability to meet goals and deadlines.
• Proficiency in using social media platforms and review management tools.
• Experience in customer service, communications, or a related field.
• Ability to function well in a fast-paced, high-volume environment.
• Proficient with Microsoft Office Suite or related software.
• Proven experience in an administrative support role in a professional office environment.
• Discretion and confidentiality when handling sensitive information.

Nice To Haves

• Previous multifamily property management experience is highly preferred.
• Experience with Section 8/Housing Choice Voucher (HCV) programs, including certifications, recertifications, income verification, and compliance documentation, is highly preferred.
• A bachelor's degree in business administration or a related field is preferred.

Responsibilities

• Manage daily administrative operations, maintain organized records, process paperwork, and ensure deadlines never slip.
• Assist with rent collections, delinquency management, invoice processing, deposits, reporting, budgets, and other financial functions.
• Maintain resident files, oversee lease documentation, assist with affordable housing compliance, and ensure records remain accurate, complete, and audit-ready.
• Provide exceptional customer service by assisting residents with questions, resolving concerns, and creating a positive experience from move-in through move-out.
• Partner with the maintenance team to monitor work orders, coordinate vendor communication, track apartment readiness, and ensure timely follow-up.
• Support the Property Manager with reporting, operational initiatives, special projects, and the day-to-day business functions.
• Anticipate needs, improve processes, and find solutions that make life easier for residents, teammates, and leadership alike.

Benefits

• Medical, dental, vision, life insurance, and a 401(k) plan with auto-enrollment after 60 days.
• Vacation time, paid sick leave, and paid holidays.