Construction Property Administrator - Multifamily / Commercial

Westmount Realty Capital•Dallas, TX

2d•Onsite

About The Position

Dallas-based, privately held commercial real estate development and investment management company with exceptional performance specializing in value-add and opportunistic real estate investments. With an entrepreneurial spirit and proven 40-year track record across several market cycles they have steadily built up a portfolio of 15 million square feet of industrial and office properties and 4,000 multifamily units located nationally. Construction Project Administrator – This position will report directly to the Sr. Director - Engineering and Construction and will be based at Westmount’s headquarters in Dallas, TX. The position will work closely with and support construction management, asset management, and property management teams to coordinate, manage, and support capital projects, renovation programs, due diligence, and acquisitions.

Requirements

High School Diploma / Some college or technical training preferred.
Minimum 3-5 years’ experience in construction/maintenance administration, property management, purchasing/procurement, or related field.
Excellent written and verbal communication skills.
Detail oriented with strong organizational and analytical skills.
Ability to provide efficient, timely, reliable and courteous service to customers and clients.
Ability to effectively and efficiently present information and interface with Asset Management, Property Management and Acquisitions Teams, as well as Company Leadership.
Ability to prioritize and work independently; also works well in a group setting. Must be a “Team Player”.
Requires advanced analytical and quantitative skills.
Ability to comprehend, analyze, and interpret construction documents.
Ability to comprehend basic legal language (contract and lease), as necessary.
Ability to solve problems in stressful situations.
PC literacy – MS Word, Excel, PowerPoint, Outlook, Project
Must be able to work well under pressure and in tight timeframes.
Must be able to coordinate, schedule and oversee multiple concurrent projects.

Responsibilities

Assist in building scopes, specifications, and request for proposal packages for capital projects.
Process and maintain project documents including construction contracts, change orders, schedule of values, applications for payment, lien releases, requests for information, warranties, certificates of insurance, closeout documents.
Create construction management (CM) fee invoices and maintain a CM fee tracking system.
Coordinate flow of information relating to projects in progress.
Maintain and distribute to management monthly status reports on project status, schedule, budget vs spend, and log of project related issues and resolutions.
Work closely with asset and property management to track and schedule units for interior renovations on multi-family properties upon lease expirations.
Develop and maintain material lists for renovation programs and manage purchasing of materials.
Process material invoices and generate associated CM fee invoices.
Research and maintain database of current material / labor pricing, availability, vendors and contractors.
Assist in developing budgets for future projects based on knowledge of current pricing.
Performs other duties as assigned by the Senior Director - Engineering and Construction, Director – Construction, and Asset Management.