Construction Administrator | Commercial Construction

MKS•Fort Wayne, IN

About The Position

As a Construction Administrator on the Operations Team at Michael Kinder & Sons (MKS), you will play a vital role in supporting the successful execution of commercial construction projects. Your ability to manage multiple priorities, maintain organization across several active projects, and consistently meet deadlines in a fast-paced construction environment will keep projects moving seamlessly. We are a fourth-generation family-owned Plan, Design, Build construction firm that is proud to be a leader in the design-build construction industry. We are committed to serving our clients by providing the highest level of services and are a company that is a rare combination of tradition and transformation.

Requirements

Minimum Education | High School Diploma
Office Admin Experience | 5yr
Microsoft Office 365 Experience – Including strong knowledge of Excel, Word & Outlook | 1yr
Ability to manage multiple projects simultaneously.

Nice To Haves

Experience in Construction Industry
Experience with Adobe, Bluebeam, Procore & Timberline

Responsibilities

Coordinate project startup activities, including checklists, folder organization, and project directories.
Maintain project drawings, specifications, contacts, meeting minutes, and project records.
Support Project Managers and Senior Project Managers with administrative project needs.
Create and maintain submittal logs, procurement logs, and tracking reports in Procore.
Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.
Track procurement status, material lead times, delivery schedules, and overdue submittits.
Distribute PR, ASI, and RFCO communications and maintain tracking logs.
Follow up on pricing requests, subcontractor responses, and pending scope items.
Support project teams by maintaining accurate change management documentation and records.
Issue and track closeout documentation requests and requirements.
Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.
Assemble and prepare complete closeout packages for final owner turnover.
Request, review, and track Certificates of Insurance and compliance documentation.
Maintain compliance records in Sage and monitor expiration dates and requirements.
Support subcontract and purchase order administration, tracking, and document management.
Attend project turnover meetings and document project requirements.
Review project schedules, milestones, scope, and administrative needs.
Coordinate startup requirements with project teams to ensure project readiness.
Support project accounting functions including contract administration and change management.
Assist with project financial reporting, billing support, and cost tracking activities.
Provide backup support for project closeout reconciliation and financial documentation.