Construction Administrator

Maine Drilling & Blasting•Winchester, VA

4d•Onsite

About The Position

Maine Drilling & Blasting is seeking an experienced Construction Administrator (official title is Regional Administrator) to support payroll verification, customer billing, job costing and project documentation for regional operations. This is one in-office opening that may be based in Auburn, NH; Bethel, PA; or Winchester, VA. On-site, generally 7:00 a.m.–4:00 p.m. Monday–Friday schedule, approximate starting pay range is $26-29/hr plus benefits. The Construction/Regional Administrator is responsible for performing administrative functions in support of an assigned region. Responsibilities include a variety of general office duties, data entry, and verification of daily and weekly project information, as well as providing administrative support to regional leadership, multiple divisions including departments, and personnel. This position reports to the Regional Office Manager.

Requirements

Three years of relevant administrative experience, preferably in a construction setting.
Broad base of general clerical/accounting and office management knowledge and skills.
Working knowledge of Microsoft 365.
At least three years of relevant administrative experience, preferably in a construction setting.
Very knowledgeable in office management and possess a variety of clerical, accounting, organizational, and time management skills.
Strong verbal, written, and interpersonal communication skills with the ability to effectively engage with a wide variety of individuals both internally and externally.
Highly productive and thrive in a team environment.
Dedication, enthusiasm, hard work, integrity, honesty, and responsibility.
Good communicators, highly competitive, and work together effectively to get the job done!

Nice To Haves

Bachelor’s degree in business administration or related field.
Administrative experience in the construction industry.
Notary Public

Responsibilities

Utilizes various computer systems and software including Microsoft 365, Acumatica, Project Envelope, Qalibrate, Passport, UKG, Nitro and Samsara software to perform necessary tasks as required.
Performs thorough new job setup by reviewing contracts and gathering required startup documentation, including dig safes, certificates of insurances, permits, and other required information prior to the start of work.
Coordinates all inter-office communications, orders office supplies, coordinates office space and oversees maintenance of office and office equipment.
Verifies deadline driven payroll data and employee expenses into the accounting system.
Analyzes and processes field paperwork to prepare for month-end job costing reports.
Imports and enters job costing data for accurate month-end reporting.
Enters billings, verifies to edit reports and generates invoices in Acumatica.
Generates customer quotes, backlogs, contracts, and change orders using our own specialized software (Nitro).
Provides field activity support for pre-blast calls and other pre-blast required communications.
Obtains and renews dig safe clearances required by state.
Makes hotel reservations for personnel.
Answers and transfers incoming phone calls.
Sorts and delivers incoming mail.
Assists and is resource for other departments and divisions as needed.
Processes all UPS and FedEx shipments.
Coordinates and attends monthly meetings including any catering requirements.
Performs all other duties as assigned by the Regional Office Manager.
Commitment to a “Safety First” mentality throughout the organization.
No supervisory responsibilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.