Construction Property Administrator - Multifamily / Commercial

Westmount Realty Group•Dallas, TX

2d•Onsite

About The Position

The Construction Property Administrator supports construction management, asset management, and property management teams in coordinating and administering capital projects, renovation programs, due diligence, and acquisitions. The position is based at the company’s Dallas, Texas headquarters and reports directly to the Senior Director of Engineering and Construction. It handles project documentation, reporting, renovation scheduling and purchasing, and pricing and budget research. The role exercises judgment within established procedures, company policies, and business practices, and is responsible for setting work-unit or project deadlines.

Requirements

High school diploma; some college or technical training is preferred.
Minimum 3–5 years of experience in construction or maintenance administration, property management, purchasing or procurement, or a related field.
Excellent written and verbal communication skills.
Detail oriented, with strong organizational and analytical skills.
Ability to provide efficient, timely, reliable, and courteous service to customers and clients.
Ability to present information effectively and interface with Asset Management, Property Management, Acquisitions teams, and company leadership.
Ability to prioritize and work independently, as well as work effectively in a group setting.
Advanced analytical and quantitative skills.
Ability to comprehend, analyze, and interpret construction documents.
Ability to comprehend basic legal language in contracts and leases as necessary.
Ability to solve problems in stressful situations.
PC literacy, including MS Word, Excel, PowerPoint, Outlook, and Project.
Ability to work well under pressure and within tight timeframes.
Ability to coordinate, schedule, and oversee multiple concurrent projects.

Nice To Haves

Some college or technical training.

Responsibilities

Assist with preparing scopes, specifications, and requests for proposal packages for capital projects.
Process and maintain construction project documents, including contracts, change orders, schedules of values, payment applications, lien releases, requests for information, warranties, certificates of insurance, and closeout documents.
Create construction management fee invoices and maintain a fee-tracking system.
Coordinate project information and maintain and distribute monthly management reports covering status, schedule, budget versus spend, and project issues and resolutions.
Coordinate with asset and property management to track and schedule multifamily unit renovations around lease expirations.
Develop and maintain renovation material lists and manage material purchasing.
Process material invoices and generate associated construction management fee invoices.
Research and maintain information on current material and labor pricing, availability, vendors, and contractors.
Assist in developing future project budgets using current pricing information.
Perform other duties as assigned by the Senior Director of Engineering and Construction, Director of Construction, and Asset Management.