Project Coordinator Jobs

About The Position

Requirements

• High School Diploma or equivalent
• Basic understanding of Information Technology
• The employee must be able to pass a pre-employment drug screening and Motor Vehicle Record review.
• The employee must have a current driver’s license.

Nice To Haves

• Administrative experience in the construction industry
• Familiarity with Office 365 products, Viewpoint and Bluebeam

Responsibilities

• Complete and electronically distribute subcontracts, secure proper paperwork, and verify subcontractors are in good standing with vendor compliance before starting work.
• Process and manage electronic copies of project-related documents, i.e., contracts, subcontracts, purchase orders, change orders, RFIs (Request for Information), meeting minutes, close-out documentation, etc.
• Provide clerical/administrative support for the project team and ensure all documentation requested is received from subcontractors/suppliers for each ongoing project.
• Document and track potential change orders; document approved change orders; file electronically and distribute to appropriate team members.
• Secure and compile electronic close-out documents.
• Handle accounting tasks of projects, including computer entry of invoices in accounting & job cost systems.
• Sort, prioritize, and distribute incoming and outgoing materials.
• Manage the setup of projects in appropriate software for daily reporting logs and building drawings.
• Assist the front desk receptionist as needed with answering phones and greeting guests
• Manage RFI’s (Request for Information) and other documents as the Project Manager requests.
• Review and process submittals as required.
• Assist with soliciting pricing for change orders as required.
• Assist with the permitting process as required.