Project Services Coordinator

Egis Group•Dallas, TX

About The Position

The Project Services Coordinator provides professional administrative and project documentation support to one or more project teams. The role supports engineers with correspondence, contract document edits, bidding processes, grant applications, reports, specifications, addendums, project templates, and public notices. It also includes document quality review, reproduction and organization, records management, and electronic filing. The coordinator is expected to prioritize work independently, use sound judgment, and assist staff with other assigned tasks.

Requirements

Minimum high school diploma; equivalent experience within the AEC industry may be considered.
Proficiency in Microsoft Office Suite and Adobe Acrobat and/or Bluebeam.
Interpersonal and client relationship skills.
Ability to work with minimal supervision and use independent judgment.
Initiative to learn new skills and take on new tasks.
Excellent time management, multitasking, and work-prioritization skills.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Ability to suggest improvements and efficiencies.

Nice To Haves

Two years of college or more.
Knowledge and experience in Deltek Vision.
Familiarity with email scheduling tools.

Responsibilities

Prepare general correspondence, including letters, memoranda, meeting minutes, bid tabs, cost estimates, notes, and agendas.
Support engineering staff with contract document edits, project bidding, and grant applications.
Review documents for completeness and accuracy, including content, grammar, and punctuation.
Prepare and organize document reproduction and gather information from various sources to assemble complex reports.
Make redlined changes to specifications.
Assist engineers in creating addendums.
Edit library materials, master Engineering Design Reports, and Final Report Templates.
Update in-house projects with FAA library changes.
Submit advertisements, DBE Public Notices, Invitations for Bids, and Legal Notices or Notices of Contractors Settlement.
Maintain records and the electronic filing system.
Coordinate tasks and provide professional administrative support to one or more project teams.
Assist staff with other assigned duties and tasks.

Benefits

Competitive medical, dental, and vision coverage.
401(k) retirement plan with company match.
Paid time off and flexible holiday program.
Flexible work arrangements, including hybrid and remote opportunities where business needs allow.
Life insurance and disability coverage, including maternity leave.
Health Savings Account (HSA) with employer contributions.
Flexible Spending Accounts (FSA) for healthcare and dependent care expenses.
Paid family leave.
Wellness programs supporting physical and mental well-being.
Education assistance, professional development, and continuing learning opportunities.
Employee Assistance Program (EAP).
Employee discount programs.