Project Services Coordinator
About The Position
The Project Services Coordinator provides professional administrative support to one or more project teams and coordinates tasks across project work. The role supports engineering staff with correspondence, contract document edits, project bidding, and grant applications. It also involves document proofreading and quality checks, organizing document reproduction, assembling complex reports, updating templates and project materials, assisting with addendums, submitting public notices and bid materials, and maintaining records and electronic files. The coordinator may assist staff with other assigned duties and must prioritize workload independently, use sound judgment, and handle a wide variety of tasks professionally.
Requirements
- High school diploma required; two years of college or greater preferred, though equivalent experience within the AEC industry may be considered.
- Proficiency in Microsoft Office Suite and Adobe Acrobat and/or Bluebeam.
- Ability to prioritize workload independently and work with minimal supervision.
- Ability to use independent judgment and perform a wide variety of tasks professionally.
- Interpersonal and client relationship skills.
- Excellent time management, multitasking, and work-prioritization skills.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Initiative to learn new skills and take on new tasks.
Nice To Haves
- Knowledge and experience with Deltek Vision.
- Familiarity with email scheduling tools.
- Two years of college or greater.
- A creative mindset and ability to suggest improvements and efficiencies.
Responsibilities
- Prepare general correspondence, including letters, memoranda, meeting minutes, bid tabs, cost estimates, notes, and agendas.
- Support engineering staff with contract document edits, project bidding processes, and grant applications.
- Process documents for completeness and accuracy, including proofreading content, grammar, and punctuation.
- Prepare and organize document reproduction and gather information from various sources to assemble complex reports.
- Make redlined changes to specifications.
- Assist engineers in creating addendums.
- Edit library materials, master Engineering Design Reports, and Final Report Templates.
- Update in-house projects with FAA library changes.
- Submit advertisements, DBE Public Notices, Invitations for Bids, and Legal Notices or Notices of Contractors Settlement.
- Maintain records and the electronic filing system.
- Coordinate tasks and provide professional administrative support to one or more project teams.
- Assist staff with other assigned duties and tasks.
Benefits
- Medical, dental, and vision coverage
- 401(k) retirement plan with company match
- Paid time off and flexible holiday program
- Flexible work arrangements, including hybrid and remote opportunities where business needs allow
- Life insurance and disability coverage, including maternity leave
- Health Savings Account (HSA) with employer contributions
- Flexible Spending Accounts (FSA) for healthcare and dependent care expenses
- Paid family leave
- Wellness programs supporting physical and mental well-being
- Education assistance, professional development, and continuing learning opportunities
- Employee Assistance Program (EAP)
- Employee discount programs
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
