Project Coordinator

ABM US•Chesapeake, WV

3h•$45,000 - $83,000•Onsite

About The Position

The Project Coordinator position details below cover the general duties but may not include all duties. Duties are subject to change to meet office needs and deadlines but will generally fall into the categories below. The role of a coordinator is to fill in any needs to keep the office or project processes moving so we can meet our goals as a team between the Senior Manager of Operations, Operations Manager, Project Managers, Sales/Account Managers and Project/Operations Coordinators.

Requirements

Proven experience in office administration, operations support, or coordination roles.
Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
High level of accuracy and attention to detail, particularly in data entry and time-sensitive tasks.
Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Strong organizational skills with the ability to maintain digital files, track certifications, and manage documentation.
Excellent verbal and written communication skills for interacting with employees, managers, vendors, and visitors.
Experience handling confidential information with professionalism and discretion.
Comfortable learning new systems (payroll systems, SharePoint, onboarding/training platforms, expense software).
Customer-service mindset with the ability to support internal teams and respond to operational needs quickly.

Responsibilities

Payroll entry: This is a data entry role utilizing submitted timesheets that are approved by managers. Hours are copied from the submitted timecards to the payroll system weekly. This process starts on the previous Friday of the payroll week and needs to be fully submitted/approved by 4p EST. This may include tracking vacation and overtime per employee.
Safety and Technical Certification tracking: This duty includes moving certifications from emails to the proper folders within Sharepoint as well as distributing certifications to various office personnel upon request.
PPE and General Office Items: Work with vendors to keep the branch common supplies stocked proactively including a few general field items.
Employee Onboarding: Guide new hires through company-required online training and track progress. Track all PPE and initial equipment in employee folder.
Office Reception and Shipping: Manage security door access including security photo badges and office access for vendors and other various business appointments. Outgoing shipping labels and shipping coordination as required.
General Support: Organize and manage clerical tasks as assigned. Candidate should be experienced and independent in Microsoft Office programs with a focus on Excel, Word and Outlook. Typing skills are a must with attention to detail.
Employee Expenses: Manage employee expense entry into software so managers can approve charges.
Responsible for project submittals and filing for site badging