Finance Project Coordinator

Infinity Marketing Team, Llc.•Culver City, CA

1d•$72,000 - $80,000•Hybrid

About The Position

The Finance Project Coordinator is responsible for financial management of experiential marketing projects including oversight of revenue recognition, financial reporting, forecasting, and process compliance. The Project Finance Coordinator will function as the Business liaison on larger or more complex projects or clients including contract and pricing negotiations (with oversight).

Requirements

Bachelor’s Degree in Finance or Accounting
Two years of Finance or Accounting experience preferred.
Advanced Microsoft Office skills.

Nice To Haves

Excellent written, oral, and interpersonal communication skills
Client service oriented
Foster positive working relationships
Well organized with strong time management skills and attention to detail
Follows through on multiple projects and juggle conflicting priorities in a fast-paced environment.
Strong financial analysis and management skills
Good business acumen
Ability to articulate financial concerns in layman’s terms
Self-starter and initiative taker.
Advanced knowledge of financial systems.

Responsibilities

Coordinate data collection for client audits
Communicate with internal project teams regarding budgets, billing, and accounts receivable issues
Maintain catalog of required client reporting and ensure timely completion
Support project teams in building and entering client budgets, responding to RFP’s and developing budgets (with oversight)
Ensure that projects are managed in accordance with contracts; create summary sheets for account and project teams
Ensure written client agreements are obtained (via contract, letter of agreement, signed SOW, etc.) for all work and are appropriately archived and classified. Liaise with Contract Specialists and Legal.
Assist project teams with monthly project budget to actual tracking and other required client reporting
Review and approve scopes and staffing plans; escalate issues to finance lead as appropriate.
Review monthly fee and expense details. Analyze accuracy and explain significant variances to budget or forecast
Prepare management reports and identify and communicate areas of concern and suggested improvements to project staff and management (e.g., client profitability, utilization, over/under service, missing time, revenue risk and staffing plans)
Facilitate monthly billing liaison between project team and finance/accounting department and review billing reports
Review time and expense write-offs and unbilled WIP
Work with project team to minimize risk exposure surrounding accounts receivables and credit requirements of clients
Accountable for timely and valuable AR collection status commentary and liaison with Accounts Receivable
Supervise project set up process for project team and perform finance liaison role for larger or more complex projects.
Drive profitability by working with accounts, production, and management
Review staffing utilization, realization, and capacity and proactively communicate meaningful observations with leaders
Ensure compliance with company financial policies (e.g., revenue recognition, project requisitions, time entry, travel and expense, credit, billing, accounts payable, new business)
Ad hoc requests and projects