Coordinator, Finance

United Way of Dane County • Madison, WI

9d • Hybrid

About The Position

The Coordinator, Finance supports United Way of Dane County’s Finance and Administration Department by ensuring accurate and timely processing of accounts payable, corporate credit cards, and employee expense reports. The role also supports organizational operations and participates in cross-departmental activities.

The position processes accounts payable and corporate credit card transactions, reviews and processes expense reports, maintains operating procedures, assists with administrative tasks, and provides backup front desk support. The coordinator also participates in organizational planning and meetings, serves on at least one internal committee, and collaborates with colleagues on organizational improvement.

This is a full-time, hourly, FLSA non-exempt position based primarily at the Anderson United Way Center, with the possibility of limited hybrid work subject to policy. The schedule is 40 hours per week, with core hours Monday through Friday, 8:00 a.m. to 4:30 p.m. Flexibility may be required for early mornings, evenings, weekends, or holidays based on organizational needs. Local travel within Dane County is required for meetings, events, and community engagements. Compensation is $22.00–$24.04 per hour, based on experience.

Requirements

• High school degree plus specific training in business, accounting, or a related business field.
• At least two years of experience in an office environment.
• At least one year of experience in accounts payable or an accounting-related field.
• General knowledge of accounting and office procedures.
• High level of accuracy and excellent proofreading skills.
• Highly effective written and oral communication skills.
• Strong strategic thinking, interpersonal, and analytical skills.
• Ability to work professionally with diverse individuals and cultures.
• Excellent organizational and time management skills, including the ability to balance multiple tasks and meet deadlines.
• Self-motivated, with a strong track record of getting results.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills.
• Ability to maintain confidentiality.
• Experience writing user-level documentation.
• Ability to build and manage productive relationships in an open, friendly, and inclusive environment.
• Proficiency with Microsoft Office systems, including Microsoft 365, PowerPoint, word processing, and spreadsheets.
• Ability to learn client data management platforms.
• Flexibility to work early mornings, evenings, weekends, or holidays based on organizational needs.
• Ability to travel locally within Dane County for meetings, events, and community engagements.

Responsibilities

• Collect and match Payment Request Forms with receipts and invoices.
• Code and enter transactions into accounting software accurately.
• Process vendor payments by check, ACH, and credit card.
• Communicate with staff and vendors to resolve questions and discrepancies in a timely manner.
• Review mileage claims and receipts to ensure proper documentation.
• Maintain the position’s Standard Operating Procedures documents and Operations Manual.
• Collect invoices for select vendors as needed and prepare Payment Request Forms for approval.
• Train staff on accounts payable and expense report procedures.
• Provide backup support for front desk functions, including mailings, special projects, deliveries, and phones.
• Participate in organizational planning, strategy discussions, program development, staff meetings, and departmental meetings.
• Serve on at least one internal committee.
• Collaborate with colleagues to foster innovation, continuous learning, and organizational improvement.
• Perform other duties as assigned.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• United Way contributes 8% of gross wages to a defined contribution retirement plan, fully vested after five years of employment.
• Option to contribute to a 403(b) retirement savings plan.
• Generous vacation, sick, and personal leave.
• 10 paid holidays annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED