Coordinator, Finance

United Way of Dane County Inc • Madison, WI

11d • $22 - $24 • Hybrid

About The Position

United Way of Dane County is hiring a Finance Coordinator to support its Finance and Administration Department. The position ensures accurate and timely processing of accounts payable, corporate credit cards, and employee expense reports, while also providing general operational support and participating in cross-departmental activities. The organization works with community members and partners to achieve measurable results and strengthen opportunities for all.

The role is full-time and hourly, with a 40-hour workweek. Core hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., with flexibility required for early mornings, evenings, weekends, or holidays based on organizational needs. The primary work location is the Anderson United Way Center, with the possibility of limited hybrid work subject to policy. Local travel within Dane County is required for meetings, events, and community engagements.

Compensation is $22.00–$24.04 per hour, based on experience. The benefits package includes health, dental, vision, life, and disability insurance; an employer contribution of 8% of gross wages to a defined contribution retirement plan, fully vested after five years; an optional 403(b) retirement savings plan; vacation, sick, and personal leave; and 10 paid holidays annually. Applicants must submit a resume and a cover letter of no more than two pages outlining relevant skills and duties.

Requirements

• High school degree plus specific training in business and accounting or a related business field.
• High level of accuracy and excellent proofreading skills.
• Highly effective written and oral communication skills.
• Strong strategic thinking, interpersonal, and analytical skills.
• Ability to work professionally with diverse individuals and cultures.
• Excellent organizational and time-management skills, including balancing multiple tasks and meeting deadlines.
• Self-motivated, with a strong track record of getting results.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills.
• Ability to maintain confidentiality.
• Two years of experience in an office environment.
• One year of experience in accounts payable or an accounting-related field.
• General knowledge and experience with accounting and office procedures.
• Experience writing user-level documentation.
• Ability to build and manage productive relationships in an open, friendly, and inclusive environment.
• Proficiency with Microsoft Office systems, including Microsoft 365, PowerPoint, word processing, and spreadsheets, and ability to learn client data management platforms.

Responsibilities

• Collect and match Payment Request Forms with receipts and invoices.
• Code and enter accounts payable, credit card, and expense report transactions into accounting software.
• Process vendor payments by check, ACH, and credit card.
• Communicate with staff and vendors to resolve questions and discrepancies promptly.
• Review mileage claims and receipts for proper documentation.
• Maintain the position’s Standard Operating Procedures documents and Operations Manual.
• Collect invoices for select vendors as needed and prepare Payment Request Forms for approval.
• Train staff on accounts payable and expense report procedures.
• Provide backup for front desk functions, including mailings, special projects, deliveries, and phones.
• Participate in organizational planning, strategy discussions, program development, staff meetings, and departmental meetings.
• Serve on at least one internal committee.
• Collaborate with colleagues to foster innovation, continuous learning, and organizational improvement.
• Perform other duties as assigned.

Benefits

• Health, dental, vision, life, and disability insurance.
• Employer contribution of 8% of gross wages to a defined contribution retirement plan, fully vested after five years of employment.
• Optional 403(b) retirement savings plan.
• Vacation, sick, and personal leave.
• 10 paid holidays annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED