Sub-Fabrication Project Coordinator

Cooper Steel•Shelbyville, TN

1d•Onsite

About The Position

The Sub-Fabrication Project Coordinator provides administrative and project coordination support to the Sub-Fabrication Project Management team to help ensure outsourced fabrication projects are organized, documented, and progressing according to project requirements. This position works closely with internal teams and external sub-fabricators to ensure accurate information is communicated, project records are maintained, and outstanding items are addressed in a timely manner.

Requirements

High School diploma or GED is required
Strong interpersonal skills
detail oriented
ability to communicate effectively with a diverse range of individuals
self-motivated and capable of working independently within a team
good judgment
critical thinking
problem solving skills
ability to handle multiple tasks simultaneously
computer literate with working knowledge of Outlook, Word and Excel
ability to work effectively with others
ability to adapt in a fast paced environment
good prioritization skills
ability to work effectively under pressure and respond to changing demands of handling multiple job duties and frequent interruptions
must possess a high level of professionalism and confidentiality

Nice To Haves

Associates Degree in Construction Management, Business Administration, or related field is preferred
1-5 years of experience in construction, structural steel fabrication, project coordination, purchasing, or administrative support is preferred
ability to learn new systems such as Tekla, Blue Beam, Trimble

Responsibilities

Prepare, organize, and distribute drawing submittal packages to sub-fabricators, ensuring all required documents and current revisions are included
Maintain accurate project documentation, including drawing logs, submittals, revisions, correspondence, and other related to sub fabrication
Receive, file, and track non-conformance reports (NCRs) from field teams, ensuring issues are communicated to the appropriate Sub-Fabrication Project Managers and documentation is maintained through resolution
Assist Sub-Fabrication Project Managers with reviewing shipping tickets, verifying material quantities and piece marks, and identifying discrepancies between shipping documents and project requirements
Prepare and process purchase orders, change orders, and related documentation for sub-fabricators as directed by the Sub-Fab Project Managers and in accordance with company approval procedures.
Received and communicate detailing questions, Requests for Information (RFIs), and clarification requests from sub-fabricators to the appropriate internal teams, tracking responses and distributing information as needed.
Assist with identifying missing materials, incomplete shipments, and shipping discrepancies, documenting concerns and coordinating follow-up with the appropriate parties
Maintain organized electronic project files and ensure documentation is accurate, accessible, and updated throughout the project lifecycle.
Assist Sub-Fab Project Managers with preparing project updates, reports and other documentation as needed to support project coordination and communication
Other duties as assigned