Sub-Fabrication Project Coordinator

Cooper Steel•Shelbyville, TN

1d•Onsite

About The Position

The Sub-Fabrication Project Coordinator provides administrative and project coordination support to the Sub-Fabrication Project Management team. The role helps ensure outsourced fabrication projects are organized, documented, and progressing according to project requirements. It works closely with internal teams and external sub-fabricators to communicate accurate information, maintain project records, and address outstanding items in a timely manner. The position is based in an office setting and involves everyday risks or discomforts requiring normal safety precautions. The employee must be able to sit for long periods. Cooper Steel is an equal opportunity workplace and affirmative action employer; employment decisions are based on qualifications, merit, and business need.

Requirements

High school diploma or GED required.
Strong interpersonal skills and effective communication with a diverse range of individuals.
Detail-oriented, self-motivated, and able to work independently within a team.
Good judgment, critical thinking, and problem-solving skills.
Ability to handle multiple tasks simultaneously and prioritize effectively.
Computer literacy and working knowledge of Outlook, Word, and Excel.
Ability to learn new systems such as Tekla, Bluebeam, and Trimble.
Ability to work effectively with others and adapt in a fast-paced environment.
Ability to work effectively under pressure and respond to changing demands, multiple job duties, and frequent interruptions.
High level of professionalism and confidentiality.
Ability to sit for long periods.

Nice To Haves

Associate degree in Construction Management, Business Administration, or a related field.
1–5 years of experience in construction, structural steel fabrication, project coordination, purchasing, or administrative support.

Responsibilities

Prepare, organize, and distribute drawing submittal packages to sub-fabricators, ensuring required documents and current revisions are included.
Maintain project documentation, including drawing logs, submittals, revisions, correspondence, and other sub-fabrication records.
Receive, file, and track non-conformance reports (NCRs) from field teams; communicate issues to the appropriate Sub-Fabrication Project Managers and maintain documentation through resolution.
Assist Sub-Fabrication Project Managers with reviewing shipping tickets, verifying material quantities and piece marks, and identifying discrepancies between shipping documents and project requirements.
Prepare and process purchase orders, change orders, and related sub-fabricator documentation as directed by Sub-Fabrication Project Managers and in accordance with company approval procedures.
Receive and communicate detailing questions, Requests for Information (RFIs), and clarification requests from sub-fabricators to appropriate internal teams; track responses and distribute information as needed.
Help identify missing materials, incomplete shipments, and shipping discrepancies; document concerns and coordinate follow-up with appropriate parties.
Maintain organized electronic project files and ensure documentation remains accurate, accessible, and updated throughout the project lifecycle.
Assist Sub-Fabrication Project Managers with project updates, reports, and other documentation supporting project coordination and communication.
Perform other duties as assigned.