Construction Project Coordinator

Precision General Commercial Contractors, Inc.•Sausalito, CA

2d•$80,000

About The Position

The Project Coordinator supports the successful delivery of assigned commercial construction projects by coordinating project accounting, financial documentation, contract administration, compliance records, and communication among Project Managers, Accounting, subcontractors, lenders, owners, and other project stakeholders. Reporting to the Senior Project Manager/Controller, the role maintains accurate project records, prepares and coordinates lender draw packages, reviews invoices, change orders, material costs, insurance documentation, lien releases, and prevailing-wage certified payroll records, and keeps project deliverables organized and on schedule. The successful candidate brings hands-on accounting experience, strong analytical and organizational skills, and the ability to manage multiple projects and deadlines accurately. The role requires sound judgment to identify discrepancies, evaluate documentation, resolve routine issues, prioritize competing demands, and escalate material financial, contractual, or compliance concerns to the appropriate leader.

Requirements

At least three years of hands-on accounting experience, which may include project accounting, accounts payable/receivable, invoicing, billing, cost tracking, reconciliations, or financial documentation.
High school diploma or equivalent.
Strong proficiency in Microsoft Office, particularly Excel, and ability to learn and use accounting, scheduling, and project-documentation systems.
Ability to carefully review financial and contractual documents, identify inconsistencies, organize supporting records, and maintain data accuracy.
Strong written and verbal communication, follow-through, problem-solving, organization, and time-management skills.
Ability to manage multiple projects and deadlines, prioritize competing demands, and work effectively with internal teams and external stakeholders.

Nice To Haves

Associate or bachelor's degree in accounting, Finance, Business, Construction Management, or a related field.
Experience in commercial construction, general contracting, real estate development, or construction accounting.
Experience using Trimble Spectrum to review project financial records, job costs, vendor invoices, billing, and related accounting documentation.
Experience using Trimble Pay to review or track subcontractor payment applications, lien waivers, compliance documentation, and approval status.
Experience preparing lender draw packages and AIA G702/G703 applications for payment.
Familiarity with subcontract agreements, change orders, lien releases, pre-lien notices, Notices of Completion, subcontractor insurance requirements, and job-cost documentation.
Experience reviewing prevailing-wage certified payroll documentation and researching applicable classifications or wage rates.

Responsibilities

Prepare, compile, and coordinate lender draw packages, including AIA G702/G703 forms, invoices, change orders, lien releases, and supporting documentation.
Maintain the project draw calendar and coordinate draw meetings with lenders, owners, and owner representatives; establish draw schedules and target submission of complete packages at least five days before applicable draw meetings.
Review invoices in the Spectrum accounting system before each draw; identify missing support, apparent discrepancies, and items needing correction or approval.
Monitor draw amounts, change orders, material purchases, and related project costs for accuracy and consistency; coordinate corrections and questions with the Project Manager and Accounting team.
Create and maintain organized project binders or approved electronic files containing contracts, notices, subcontracts and amendments, change orders, reallocations, and other required records.
Coordinate pre-lien notices and related documentation in accordance with company procedures and project requirements.
Coordinate preparation and filing of Notices of Completion, track deadlines, and confirm documentation is retained in project files.
Maintain document controls and follow up on incomplete, inconsistent, or overdue paperwork to support timely billing, payment, and closeout.
Review subcontractor insurance records against company requirements and flag missing, expired, or potentially noncompliant records.
Coordinate collection of insurance certificates, endorsements, invoices, lien releases, and other supporting records from subcontractors and internal project personnel.
Support prevailing-wage documentation by communicating requirements, obtaining certified payroll records with draw submissions, reviewing records for completeness and apparent consistency, and researching applicable rates when assigned.
Escalate potential prevailing-wage, payroll, insurance, liens, billing, or contract-documentation issues to the Project Manager and/or Accounting team.
Coordinate project documentation and draw-related communication among Project Managers, Accounting, lenders, owners, owner representatives, subcontractors, and vendors.
Prioritize deliverables across assigned projects, track due dates, communicate status and risks, and follow through to resolve outstanding items.
Use company-approved accounting, scheduling, document-management, and Microsoft Office tools to maintain records and produce timely, professional work.
Exercise sound judgment within delegated authority, recommend practical next steps, and refer significant decisions or exceptions to the Senior Project Manager or another authorized leader.
Perform other related duties as assigned and support company policies, procedures, quality standards, sustainability practices, and social responsibility commitments.