Procurement Specialist Jobs

About The Position

Requirements

• Knowledge of purchasing methods and procedures, laws and regulations.
• Knowledge of local and national market practices and pricing methods.
• Knowledge of merchandise receiving and invoicing procedures.
• Skilled in the proficient operation of personal computers and associated software.
• Skilled in time management.
• Skilled in prioritizing and managing changing priorities.
• Ability to anticipate, identify, analyze, and resolve conflict and problems.
• Ability to absorb and apply established procurement, procedures, laws and regulations.
• Ability to interpret information and write specifications for a variety of commodities and services.
• Ability to establish and maintain effective working relationships
• Ability to communicate clearly and effectively, both verbally and in writing.
• Ability to evaluate the financial, production and delivery capabilities of potential bidders and/or vendors.
• Ability to analyze and interpret data pertaining to commodity and equipment purchases.
• Ability to interpret, evaluate and apply internal controls to a procurement system.
• Ability to understand contract management data, documents, and reports.
• Ability to understand and interpret financial and cost accounting data.
• Ability to negotiate, evaluate and monitor contracts for vendor compliance and need for changes.
• High School Diploma or equivalent
• Three years of related experience

Nice To Haves

• Certified Professional in Supply Management (CPSM) Certification preferred

Responsibilities

• Utilize procurement software for preparing competitive sourcing events.
• Utilize ERP software for preparing purchase orders and contracts as well as assisting business units in preparing requisitions and resolving software issues.
• Perform vendor performance management to ensure satisfactory service, to include proactive business review meetings, satisfaction surveys, and corrective action plans.
• Perform contract preparation and contract management to ensure that terms clearly and accurately reflect the business objective, comply with legal requirements, comply with risk and insurance requirements, all changes are accurately reflected, and that contract performance matches written obligations.
• Plan, administer and execute the procurement process to include developing specifications/scope of work, developing pricing matrix, coordinating with appropriate departments, finalizing solicitation documents, tabulating bids/proposals, facilitating evaluation and selection process.
• Conduct product and vendor research for goods and non-professional and professional services to determine market volatility, price trends, availability, alternative products and potential future problems or opportunities.
• Conduct procurement planning and market research to ensure that sourcing event maximizes business value to include solicitation method, scope of work, pricing approach, and vendor invites.
• Prepare award recommendations, in conjunction with business partners, for management review.
• Conduct negotiations to maximize the business value to include price and nonprice factors to include determining negotiation strategy with business units, conducting multiple rounds of negotiations, determining opportunities and approaches for obtaining superior offers, best and final offers, and counter offers.
• Conduct contract life cycle planning to complete planning, research, performance evaluation, and quality procurements within the required timeframe to ensure service continuity and to avoid business disruption.
• Provide strategic procurement advice to business units to maximize business value, comply with procurement policy, and maximize competitive procurements.
• Assist with effective workflow management and conduct peer quality control reviews to ensure high- quality work product and responsive customer service to business units.
• Assist with developing training modules, trains and mentors employees in purchasing policies and procedures, and assists in the training of suppliers.
• Communicate purchasing policies and procedures and provides technical guidance.
• Prepare written reports, presentations, and debriefings.
• Maintain the security of confidential information
• Stay abreast of advances in technology
• Demonstrate regular and prompt attendance
• Performs other related duties as necessary or assigned