Procurement Specialist Jobs

About The Position

Requirements

• Must have an active DoD Secret security clearance with the ability to obtain and maintain TS/SCI.
• Must be a US citizen.
• Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, Finance, Operations, or a related field with at least 2 or more years of direct relevant experience. An additional 4 years of relevant experience may be considered in lieu of a degree.
• Two to four years of relevant procurement, purchasing, supply chain, logistics, accounts payable, or operations experience. (Relevant internships, co-op assignments, military experience, and academic projects may be considered)
• Working knowledge of Microsoft Office applications, particularly Excel, Outlook, and Word, with the ability to learn ERP, purchasing, supplier-management, and reporting systems.
• Strong written and verbal communication skills, sound judgment, attention to detail, and the ability to organize multiple transactions with competing due dates.
• Ability to review data, compare supplier quotations, identify inconsistencies, maintain accurate records, and follow defined approval and escalation processes.
• Ability to work effectively with cross-functional teams and external suppliers in a deadline-driven, regulated environment.
• Experience supporting or executing tasks related to supplier development, sourcing, and cost management.
• Familiarity with DFARS and regulatory compliance related to government or defense contracting.
• Working knowledge of contract lifecycle management, procurement processes, and risk mitigation strategies.
• Strong interpersonal and communication skills; able to work with cross-functional teams including project managers and technical staff.
• Ability to work independently on moderately complex projects or assignments with minimal supervision.

Nice To Haves

• Experience in a regulated environment (e.g., defense, aerospace, or federal contracting), particularly with DFARS Business System (Purchasing) compliance.
• Demonstrated success in supplier relationship management and supplier performance evaluation.
• Proficiency in logistics, procurement or property management software.
• Working knowledge of change management practices within supply chain or procurement transformation initiatives.
• Strong data analysis skills for evaluating supplier metrics, costs, contract performance, basic spending and delivery analysis.
• Experience managing diverse or small/disadvantaged business (SDB) suppliers to support supply-based diversity initiatives.
• Experience with supplier quote evaluation, price analysis, purchase order administration, receiving, invoice matching, or procurement file documentation.
• Certification(s) such as CPSM (Certified Professional in Supply Management), CFCM (Certified Federal Contracts Manager), C.P.M. (Certified Purchasing Manager), APICS/ASCM (Association for Supply Chain Management), and NCMA (National Contract Management Association), or PMP (Project Management Professional) are a plus.

Responsibilities

• Facilitate the tracking and closing of routine purchase orders and related procurement transactions in the company enterprise resource planning (ERP) or purchasing system, within delegated authority.
• Review purchase requisitions for completeness, funding information, specifications or statements of work, required dates, approvals, and applicable contract or supplier requirements; elevate gaps to the appropriate procurement lead.
• Support supplier identification and sourcing by issuing requests for informal quotation, collecting supplier responses, documenting communications, and preparing price, delivery, and terms comparisons.
• Maintain complete and accurate procurement files, including requisitions, quotes, evaluations, approvals, representations and certifications, correspondence, purchase orders, modifications, receiving evidence, and closeout records as required.
• Apply applicable FAR, DFARS, contractual flow-downs, cybersecurity or controlled-information clauses, and company purchasing procedures with guidance from senior procurement, contracts, legal, quality, or cybersecurity personnel.
• Monitor purchase order acknowledgements, delivery schedules, shipment status, receipts, and open commitments; communicate status and risks to program and supply chain stakeholders.
• Coordinate with suppliers and internal stakeholders to resolve routine late-delivery, quantity, quality-documentation, receiving, and invoice discrepancies; document actions and escalate material impacts promptly.
• Support supplier onboarding and maintenance activities, including collection of required business information, compliance documentation (e.g., The Buy American Act (BAA), The Trade Agreements Act (TAA), Certificates of Conformance, etc.), and system records.
• Assist with purchase order closeout, including confirmation of final delivery, invoice status, excess funds, property disposition requirements, and file completeness.
• Develop working knowledge of small-business participation, competition requirements, source-selection documentation, price analysis, counterfeit-parts avoidance, export-control handling, and other requirements applicable to assigned purchases.
• Protect company, supplier, customer, proprietary, export-controlled, and controlled unclassified information (CUI)in accordance with applicable policies and authorized systems.
• Participate in training, internal reviews, audits, and continuous-improvement activities; identify recurring data, process, or supplier issues and recommend practical corrective actions.
• Assist in developing and enforcing procurement management policies, procedures, and compliance documentation.
• Coordinate with cross-functional teams to support procurement-related aspects of project proposals and ongoing contracts.
• Identify and mitigate risks related to procurement accountability and recommend process improvements.
• Support organizational development initiatives by refining procurement management practices and contributing to policy updates.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401k
• Paid holidays
• Flexible scheduling