Procurement Specialist

New York Housing Trust Fund•New York, NY

21d•$0 - $79,303

About The Position

The Procurement Specialist works with the Housing Trust Fund Corporation (HTFC) within the New York State Homes and Community Renewal’s Office of Professional Services. The position assists the Vice President of Contracts and Administration with professional services procurements and related contract matters. Procurement work includes developing, evaluating, or reviewing solicitations and other procurement methods from end to end, which accounts for approximately 80% of the workload. The role also supports procurement records, contract monitoring, purchase requisitions and orders, reporting, research, FOIL requests, internal controls, and communications with agency staff, vendors, and other parties. The employee must learn and follow agency procurement policies and procedures, state procurement statutes, and processes for different procurement vehicles. The position requires a bachelor’s degree or qualifying substitutions, at least two years of related experience, strong communication and analytical abilities, organization, and advanced proficiency with Word, Excel, PowerPoint, and related tools. Government procurement experience and a master’s degree are preferred. The successful candidate should be detail-oriented, exercise sound judgment and discretion, work independently and collaboratively, and adapt to multiple demands and shifting priorities. Other reasonably related duties may be assigned. HCR describes itself as a diverse, inclusive, and accessible workplace. The agency offers a comprehensive benefits package, promotional opportunities, and work-life balance benefits, including a 37.5-hour work week, an opportunity for compressed scheduling, paid time off, and family leave benefits.

Requirements

Bachelor’s degree and relevant academic training or transferable skills, subject to the listed substitutions.
At least two years of related experience.
Exceptional writing, communication, and documentation abilities, including communication with executive leadership.
Strong organizational and analytical skills and the ability to manage complex workloads.
Effective leadership and a track record of taking ownership of assigned projects.
Ability to plan, prioritize, and multitask under pressure.
Problem-solving ability and skill in leveraging available resources to drive solutions.
Ability to build productive working relationships with internal teams and external partners.
Advanced proficiency in Word, Excel, PowerPoint, and related productivity tools.
Discretion, precision, and sound judgment when handling confidential information.
Reliable attendance, punctuality, and strong time, people, and stress-management skills.
Ability to pay close attention to detail and work effectively independently and with others.
Excellent oral and written communication skills and excellent Word and Excel skills.
Ability to learn and follow agency procurement policies and procedures, state procurement statutes, and procurement processes.
Self-motivation, initiative, accountability, flexibility, resilience, and ability to work effectively with little supervision.
Strong judgment and integrity, a professional attitude, and ability to accept constructive criticism.
Four years of specialized experience may substitute for a bachelor’s degree; an associate degree and two years of specialized experience may also substitute for a bachelor’s degree. A J.D. or master’s degree may substitute for one year of specialized experience, and a Ph.D. may substitute for two years of specialized experience.

Nice To Haves

Master’s degree.
Government procurement experience.
Creative thinking and the ability to generate practical, innovative ideas.
Commitment to continuous learning, professional development, and taking on additional responsibility.
Process-improvement orientation and ability to identify and recommend enhancements.
Intellectual curiosity and willingness to try new methods.
Business acumen and interest in understanding how the agencies operate.
Ability to remain comfortable with ambiguity and shifting priorities.

Responsibilities

Assist the Vice President of Contracts and Administration with professional services procurement matters.
Develop, evaluate, or review RFPs, RFBs, RFQs, RFIs, sole- or single-source procurements, preferred-source procurements, discretionary-spend procurements, and other procurement processes from end to end.
Create and maintain accurate procurement records.
Perform routine administrative processes associated with procurements and contracts, including monitoring contractor performance and compliance reviews.
Perform contract monitoring tasks, including addressing necessary contract modifications and amendments.
Assist with matters relating to minority- and women-owned business enterprises and service-disabled veteran-owned businesses.
Create requisitions and purchase orders in the State’s Financial System.
Conduct general research and assist with FOIL requests.
Maintain procurement databases and review, modify, or generate related reports.
Communicate effectively, orally and in writing, with agency staff, vendors, and other outside parties.
Perform tasks relating to internal controls and analyze procurement matters to detect trends.
Learn, understand, and follow agency procurement policies and procedures, state procurement statutes, and processes associated with different procurement vehicles.
Assist with other procurement and contract matters in the Unit as directed.
Perform other reasonably related duties as assigned.