Branch Procurement Specialist
About The Position
The Branch Procurement Specialist manages the project planning and coordination of equipment orders, including payment collection and installation from start to finish. The role supports and coordinates with the Sales and Service departments and oversees the equipment life cycle, from quotation and purchasing through delivery, installation, invoicing, and returns. The position also handles procurement administration, inventory and warehouse management, purchase orders and invoices, credits and returns, financing documentation, and coordination with vendors and lenders. It is based in an office environment and does not require travel.
Requirements
- Associate's degree or above with a general business or accounting concentration, or at least two years of equivalent experience.
- Strong organization, attention to detail, analytical ability, problem-solving, and collaboration skills.
- Demonstrated ability to prioritize and manage time.
- Sound judgment and decision-making ability.
- Strong written and verbal interpersonal and communication skills.
- Ability to use technology efficiently.
Nice To Haves
- At least one year of previous experience in the dental industry.
- Project management and/or accounting experience.
- Experience with Microsoft 365 and SAP CRM and ECC platforms.
- Demonstrated passion for learning and continuous improvement.
- Associate's degree or above with a general business or accounting concentration.
Responsibilities
- Manage the equipment life cycle, including sales quotations, ordering, receiving, invoicing, returns, job-site evaluation scheduling, resource planning, staging, inspection, and inventory management.
- Monitor gross margin for equipment sales.
- Coordinate resource and project planning with TechEdge Service Coordinators.
- Coordinate equipment installation with the Service Department, Equipment Specialist, Territory Salesperson, and customer.
- Verify manufacturer orders upon receipt and stage equipment for customer delivery and installation; tag equipment for branch inventory.
- Procure equipment orders for internal and external customers while maintaining appropriate inventory and determining purchase sources and timing.
- Manage invoices, prepare purchase orders, maintain equipment files, process credits and returns, create finance documents, and file UCCs for some equipment.
- Prepare, count, maintain, and reconcile warehouse inventory using necessary systems, tools, and equipment.
- Account for returns as branch inventory or arrange their return to vendors.
- Work with outside lenders to confirm financing approvals and collect payments.
- Research vendor price discrepancies between purchase orders and vendor invoices.
- Communicate professionally with customers and vendors and follow up when required.
- Demonstrate professionalism and conduct consistent with Patterson's values.
- Contribute to the branch team by taking initiative to learn and improve skills.
Benefits
- Full medical, dental, and vision benefits
- Integrated wellness program
- 401(k) match retirement savings plan
- Paid time off (PTO)
- Holiday pay and floating holidays
- Volunteer time off (VTO)
- Educational assistance program
- Full paid parental and adoption leave
- LifeWorks Employee Assistance Program
- Patterson Perks Program
- Competitive benefits, unique incentive programs, and rewards for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
