Branch Procurement Specialist
About The Position
The Branch Procurement Specialist is responsible for project planning and management for equipment orders, including coordinating payment collection and installation from start to finish. The role supports and coordinates with the Sales and Service departments and manages the equipment life cycle, from quotation and ordering through delivery, installation, invoicing, and returns. The position also handles procurement administration, inventory and warehouse management, purchase orders and invoices, finance documentation, and coordination with vendors and outside lenders. It requires professional communication and collaboration with customers, vendors, and internal teams. The role is based in an office environment, with no travel required.
Requirements
- Associate’s degree or above with a general business or accounting concentration preferred, or at least 2 years of equivalent experience.
- Strong organization, attention to detail, analytical, problem-solving, and collaboration skills.
- Demonstrated ability to prioritize and manage time.
- Sound decision-making abilities and judgment.
- Strong written and verbal interpersonal and communication skills.
- Ability to contribute positively to the branch team by taking initiative to learn and improve skills.
- Ability to use technology efficiently.
Nice To Haves
- At least 1 year of previous experience in the dental industry.
- Project management and/or accounting experience.
- Experience with Microsoft 365 and SAP CRM and ECC platforms.
- Passion for learning and embracing continuous improvement.
- Associate’s degree or above with a general business or accounting concentration.
Responsibilities
- Manage the equipment life cycle, including sales quotations, orders, receiving, invoicing, returns, job-site evaluation scheduling, resource planning, staging, inspection, and inventory management.
- Monitor gross margin for equipment sales.
- Coordinate resource and project planning with TechEdge Service Coordinators.
- Coordinate equipment installation with the Service Department, Equipment Specialist, Territory Salesperson, and customer.
- Verify equipment orders upon receipt from manufacturers and stage equipment for customer delivery and installation; tag equipment for branch inventory.
- Procure equipment orders for internal and external customers while maintaining appropriate inventory and determining purchase sources and timing.
- Manage invoices and purchase orders, maintain equipment files, process credits and returns, create finance documents, and file UCCs on some equipment.
- Manage warehouse inventory, including preparing, counting, maintaining, and reconciling inventory using necessary systems, tools, and equipment.
- Account for returns as branch inventory or return them to vendors.
- Work with outside lenders to confirm finance approvals and collect payments.
- Research vendor price discrepancies between purchase orders and vendor invoices.
- Demonstrate Patterson’s values and professionalism through appropriate conduct.
- Communicate professionally with customers and vendors and follow up when required.
Benefits
- Full medical, dental, and vision benefits
- Integrated wellness program
- 401(k) match retirement savings plan
- Paid time off (PTO)
- Holiday pay and floating holidays
- Volunteer time off (VTO)
- Educational assistance program
- Full paid parental and adoption leave
- Employee assistance program
- Patterson Perks Program
- Competitive benefits and unique incentive programs and rewards for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
