Branch Procurement Specialist

Patterson Dental Supply•Indianapolis, IN

3d•Onsite

About The Position

The Branch Procurement Specialist plans and manages equipment orders throughout their life cycle, from sales quotation and ordering through receiving, invoicing, returns, and installation. The role supports and coordinates with Sales and Service departments, manages procurement administration and inventory, and works with customers, vendors, service teams, lenders, and sales representatives to ensure equipment projects are handled effectively.

Requirements

Associate's degree or above with a general business or accounting concentration, or at least 2 years of equivalent experience.
Organization, attention to detail, analytical ability, problem-solving, and collaboration skills.
Demonstrated ability to prioritize and manage time.
Sound judgment and established decision-making abilities.
Strong written and verbal interpersonal and communication skills.
Ability to contribute positively to the branch team by taking initiative to learn and improve skills.
Ability to use technology efficiently.

Nice To Haves

At least 1 year of previous experience in the dental industry.
Project management and/or accounting experience.
Experience with Microsoft 365 and SAP CRM and ECC platforms.
Demonstrated passion for learning and continuous improvement.

Responsibilities

Manage the equipment life cycle, including sales quotations, orders, receiving, invoicing, returns, job-site evaluations, resource planning, staging, inspection, and inventory management.
Monitor gross margins for equipment sales.
Coordinate resource and project planning with TechEdge Service Coordinators.
Coordinate equipment installation with the Service Department, Equipment Specialist, Territory Salesperson, and customer.
Verify orders upon receipt from manufacturers and stage equipment for customer delivery and installation.
Tag equipment upon receipt at the branch to support inventory tracking.
Procure equipment orders for internal and external customers while maintaining appropriate inventory and determining purchase sources and timing.
Manage invoices and purchase orders, maintain equipment files, process credits and returns, create finance documents, and file UCCs for some equipment.
Prepare, count, maintain, and reconcile warehouse inventory using necessary systems, tools, and equipment.
Account for returns as branch inventory or return them to vendors.
Work with outside lenders to confirm financing approvals and collect payments.
Work with vendors to research price discrepancies between purchase orders and vendor invoices.
Demonstrate professionalism and commitment to Patterson's values through appropriate conduct.
Communicate professionally with customers and vendors and follow up when required.

Benefits

Full medical, dental, and vision benefits
Integrated Wellness Program
401(k) Match Retirement Savings Plan
Paid Time Off (PTO)
Holiday Pay and Floating Holidays
Volunteer Time Off (VTO)
Educational Assistance Program
Full Paid Parental and Adoption Leave
Employee Assistance Program
Patterson Perks Program
Competitive benefits, unique incentive programs, and rewards for eligible employees