Procurement Manager Jobs

About The Position

Requirements

• A minimum of two to three years of experience building or administering MWBE programs.
• Knowledge of New York City Procurement Policy Board Rules, Comptroller Directives, and other federal, state, and local laws.
• Knowledge of City procurement systems, including Financial Management System (FMS), Procurement and Sourcing Solution Portal (PASSPort), and DCAS Office of Citywide Procurement platforms.
• Knowledge of City MWBE programs and the NYC Small Business Services certified directory database.
• Familiarity with NYC Local Law 1 (2013), the citywide M/WBE program framework, the Annual M/WBE Utilization Plan, and Mayor’s Office of Contract Services guidelines and best practices.
• Knowledge of City procurement and contract-management standard operating procedures and best practices, and experience implementing MWBE programs.
• Proficiency conducting FMS 3 procurement and budget inquiries.
• Ability to navigate PASSPort and research contracts and budgets.
• Medium to advanced Microsoft Excel skills, including creating tracking spreadsheets and combining reports into pivot tables or other reporting formats.
• Proficiency searching the NYC Small Business Services website for relevant NGIP codes for procurements.
• Ability to use government procurement platforms such as NYS Office of General Services and the General Services Administration to research vendors and commodities and establish procurement agreements.
• Excellent verbal and written communication skills, including the ability to distill complex information and communicate with different audiences through varied channels.
• Attention to detail, particularly when reviewing contracts and other agreements.
• Ability to independently manage spreadsheets and trackers and adhere to timelines.
• Strong organizational and operational skills, including the ability to plan and execute regularly scheduled tasks with little to no oversight.
• Ability to anticipate problems and offer solutions or alternative approaches to support program operations.
• Team-oriented approach, positive attitude, and respectful manners.
• Ability to understand MWBE needs and help increase MWBE participation in CFB procurements.
• A bachelor’s degree from an accredited college, including or supplemented by at least 12 semester credits (or equivalent) in a specified relevant field, and one year of satisfactory full-time experience in a specified relevant field; or a four-year high school diploma or equivalent and five years of such experience; or equivalent education and/or experience.

Responsibilities

• Develop, implement, and manage MWBE programs to increase participation in contracting opportunities.
• Ensure adherence to local, state, and federal regulations related to MWBE goals and requirements.
• Build and maintain relationships with MWBE vendors, contractors, and community organizations to enhance participation and outreach.
• Collaborate with CFB divisions and help establish policies and procedures that promote MWBE engagement and program success.
• Maintain M/WBE documentation in accordance with Local Law 63, Comptroller’s requirements, and applicable audit standards.
• Prepare and present regular reports on M/WBE participation metrics and program performance for CFB leadership, and share participation data with the Mayor’s M/WBE Office quarterly or as needed.
• Provide education and training to CFB staff, vendors, and other external stakeholders on MWBE requirements and opportunities.
• Assist the procurement team in identifying MWBE-certified businesses for procurement opportunities.
• Coordinate with Small Business Services on MWBE-required actions.
• Verify vendors have valid MWBE certifications before contract registration.
• Maintain a list of MWBE certifications and advise vendors about certification expirations.
• Provide customer-service-oriented guidance and attend weekly division meetings to discuss procurements.
• Lead discussions and execute Requests for Proposals and other procurements.
• Review contract performance and lead vendor performance evaluations.
• Perform other procurement actions and participate in contract registrations.
• Supervise staff on related projects.