Procurement Manager – MWBE Officer
About The Position
The Procurement & Contract Management department is seeking an experienced Procurement Manager/MWBE (Minority/Women-owned Business Enterprise) Officer. Reporting to the Deputy Chief Contracting Officer, this role oversees programs and initiatives designed to promote the inclusion and growth of minority- and women-owned businesses in public contracting and procurement opportunities. The position ensures compliance with applicable regulations, builds partnerships with MWBEs, and supports the agency’s diversity, equity, and inclusion goals. The role is part of the Campaign Finance Board’s Operations and Finance division. Procurement & Contract Management manages the lifecycle of contracts and procurements for goods and services, ensuring compliance with the New York City Charter, Procurement Policy Board Rules, and New York City Comptroller’s Directives. The MWBE Officer will help develop the agency’s MWBE program and support agency-wide procurement activities.
Requirements
- A minimum of two to three years of experience building or administering MWBE programs.
- Knowledge of New York City Procurement Policy Board Rules, Comptroller Directives, and other federal, state, and local laws.
- Knowledge of City procurement systems, including Financial Management System (FMS), Procurement and Sourcing Solution Portal (PASSPort), and DCAS Office of Citywide Procurement platforms.
- Knowledge of City MWBE programs and the NYC Small Business Services certified directory database.
- Familiarity with NYC Local Law 1 (2013), the citywide M/WBE program framework, the Annual M/WBE Utilization Plan, and Mayor’s Office of Contract Services guidelines and best practices.
- Knowledge of City procurement and contract-management standard operating procedures and best practices, and experience implementing MWBE programs.
- Proficiency conducting FMS 3 procurement and budget inquiries.
- Ability to navigate PASSPort and research contracts and budgets.
- Medium to advanced Microsoft Excel skills, including creating tracking spreadsheets and combining reports into pivot tables or other reporting formats.
- Proficiency searching the NYC Small Business Services website for relevant NGIP codes for procurements.
- Ability to use government procurement platforms such as NYS Office of General Services and the General Services Administration to research vendors and commodities and establish procurement agreements.
- Excellent verbal and written communication skills, including the ability to distill complex information and communicate with different audiences through varied channels.
- Attention to detail, particularly when reviewing contracts and other agreements.
- Ability to independently manage spreadsheets and trackers and adhere to timelines.
- Strong organizational and operational skills, including the ability to plan and execute regularly scheduled tasks with little to no oversight.
- Ability to anticipate problems and offer solutions or alternative approaches to support program operations.
- Team-oriented approach, positive attitude, and respectful manners.
- Ability to understand MWBE needs and help increase MWBE participation in CFB procurements.
- A bachelor’s degree from an accredited college, including or supplemented by at least 12 semester credits (or equivalent) in a specified relevant field, and one year of satisfactory full-time experience in a specified relevant field; or a four-year high school diploma or equivalent and five years of such experience; or equivalent education and/or experience.
Responsibilities
- Develop, implement, and manage MWBE programs to increase participation in contracting opportunities.
- Ensure adherence to local, state, and federal regulations related to MWBE goals and requirements.
- Build and maintain relationships with MWBE vendors, contractors, and community organizations to enhance participation and outreach.
- Collaborate with CFB divisions and help establish policies and procedures that promote MWBE engagement and program success.
- Maintain M/WBE documentation in accordance with Local Law 63, Comptroller’s requirements, and applicable audit standards.
- Prepare and present regular reports on M/WBE participation metrics and program performance for CFB leadership, and share participation data with the Mayor’s M/WBE Office quarterly or as needed.
- Provide education and training to CFB staff, vendors, and other external stakeholders on MWBE requirements and opportunities.
- Assist the procurement team in identifying MWBE-certified businesses for procurement opportunities.
- Coordinate with Small Business Services on MWBE-required actions.
- Verify vendors have valid MWBE certifications before contract registration.
- Maintain a list of MWBE certifications and advise vendors about certification expirations.
- Provide customer-service-oriented guidance and attend weekly division meetings to discuss procurements.
- Lead discussions and execute Requests for Proposals and other procurements.
- Review contract performance and lead vendor performance evaluations.
- Perform other procurement actions and participate in contract registrations.
- Supervise staff on related projects.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
