Procurement Officer

City of New York•New York, NY

2d•$59,235 - $77,848

About The Position

The Landmarks Preservation Commission (LPC) is New York City’s largest municipal preservation agency. Its Administration department manages financial management, procurement, personnel, recruitment, operations, and benefits administration. The Procurement Analyst supports the agency’s budgetary and procurement initiatives, working on contracts, procurement, and budget administration as a member of a small agency team. Under the direction of the Director of Financial Management, and with some latitude to exercise independent judgment and initiative, the Procurement Analyst performs budgetary and procurement tasks, reporting, vendor research, and administrative work to support the Administration department. The role also assists with other Administration Department functions and projects as needed.

Requirements

A baccalaureate degree from an accredited college or university; or an associate degree or 60 semester credits plus 12 months of qualifying full-time professional experience; or a high school diploma or equivalent plus two years of qualifying full-time professional experience; or an equivalent combination of education and experience.
Qualifying experience includes professional experience in procurement of goods, services, construction, or construction-related services, or professional, technical, or administrative experience in contract negotiation or management.
Candidates must have at least a four-year high school diploma or its educational equivalent.
College education may substitute for professional experience at the rate of 30 semester credits for six months of experience.
For placement in Assignment Level II, candidates must have completed either one year at Assignment Level I or one additional year of qualifying experience after meeting the minimum requirements.
If educated outside the United States, candidates must be able to submit an evaluation of foreign education from an approved organization.

Nice To Haves

Excellent written and oral communication skills.
A collaborative approach.
Deep understanding of the City’s Procurement Policy Board Rules and Comptroller’s Directives.
Two years of experience working with citywide procurement systems such as FMS, OCP, and PASSPort.

Responsibilities

Process agency procurement and contract actions, including researching requirements and product and service availability; writing and releasing solicitations; reviewing proposals; preparing pre-solicitation reports and recommendations for award; conducting vendor responsibility determinations; and registering contracts with the Comptroller’s Office.
Make purchases through New York City Requirement Contracts and other master agreements, New York State contracts, and small- and micro-purchase orders as needed.
Ensure contract processing follows citywide procurement policies, including NYC Procurement Policy Board Rules, Local Laws, Executive Orders, Comptroller’s Directives, and MWBE goals.
Communicate with vendors and agency staff to obtain required documents and review submissions for completeness and compliance with procurement rules and regulations.
Prepare and complete orders accurately and in a timely manner.
Prepare FMS transactions, including budget modifications, payments, p-card transactions, and Imprest Fund data entry.
Serve as a P-card holder and prepare associated reports and transaction logs.
Administer procurement contracts and changes in PASSPORT.
Maintain LPC’s inventory of supplies and equipment and draft related reports.
Assist with other Administration Department functions and projects as needed.