Procurement Officer

City of New York•New York City, NY

About The Position

The Landmarks Preservation Commission (LPC), New York City’s municipal preservation agency, protects architecturally, historically, and culturally significant buildings and sites throughout the five boroughs. The Procurement Analyst is a member of LPC’s Administration department, which manages financial operations, procurement, personnel, recruitment, agency operations, and benefits administration. Under the direction of the Director of Financial Management, the analyst supports budgetary and procurement initiatives and performs procurement, contract, reporting, vendor research, and administrative work. The position calls for some independent judgment and initiative and may also support other Administration department functions and projects. The posting lists the title as Procurement Officer, while the job title and civil-service title in the description are Procurement Analyst. The role is with a small agency and involves processing procurements and contracts, making purchases through city and state agreements, preparing financial transactions, administering contracts, and maintaining the agency’s inventory. Minimum qualifications allow several combinations of education and relevant professional experience. A baccalaureate degree qualifies; alternatives include an associate degree or 60 college credits plus 12 months of specified full-time professional experience, or a high school diploma plus two years of such experience, as well as equivalent combinations. Candidates must have at least a high school diploma or equivalent. Placement at Assignment Level II requires either one year at Assignment Level I after meeting minimum requirements or one additional year of the specified experience.

Requirements

A baccalaureate degree from an accredited college or university; or an associate degree or 60 semester credits plus 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical, or administrative experience in contract negotiation or management; or a high school diploma or equivalent plus two years of such experience; or an equivalent combination of education and experience.
All candidates must have at least a four-year high school diploma or its educational equivalent.
For Assignment Level II placement, after meeting the minimum requirements, candidates must have either one year served at Assignment Level I or one additional year of the experience described in the qualifications.
College education may substitute for professional experience at the rate of 30 semester credits for six months of experience.
Candidates educated outside the United States must be able to submit an evaluation of their foreign education from an approved organization.
Final appointment is subject to approval by the Office of Management and Budget.

Nice To Haves

Excellent written and oral communication skills.
Collaborative approach.
Deep understanding of the City’s Procurement Policy Board Rules and Comptroller’s Directives.
Two years of experience working with citywide procurement systems such as FMS, OCP, and PASSPort.

Responsibilities

Process agency procurement and contract actions, including researching requirements and product or service availability, writing and releasing solicitations, reviewing proposals, preparing procurement documents and award recommendations, making vendor responsibility determinations, and registering contracts with the Comptroller’s Office.
Make purchases using New York City Requirement Contracts and other master agreements, New York State contracts, and small-purchase and micro-purchase orders as needed.
Ensure contract processing follows citywide procurement policies, including NYC Procurement Policy Board Rules, Local Laws, Executive Orders, Comptroller’s Directives, and MWBE goals.
Communicate with vendors and agency staff to obtain required documents and review submitted documents for completeness and compliance.
Prepare and complete orders accurately and on time in accordance with requirements.
Prepare FMS transactions, including budget modifications, payments, p-card transactions, and Imprest Fund data entry.
Serve as a p-card holder and prepare associated reports and transaction logs.
Administer procurement contracts and changes in PASSPORT.
Maintain LPC’s supplies and equipment inventory and draft associated reports.
Assist with other Administration department functions and projects as needed.