Procurement Manager – MWBE Officer

City of New York•New York City, NY

11d

About The Position

The Procurement & Contract Management department seeks an experienced Procurement Manager/MWBE Officer to oversee programs and initiatives that promote the inclusion and growth of minority- and women-owned businesses in public contracting and procurement opportunities. The role ensures compliance with applicable regulations, builds partnerships with MWBEs, and supports the organization’s diversity, equity, and inclusion goals. The position reports to the Deputy Chief Contracting Officer and is central to developing the Campaign Finance Board’s MWBE program. The role also performs procurement and contract-management functions, including leading discussions and executing Requests for Proposals and other procurements, reviewing contract performance, leading vendor evaluations, and supporting contract registrations. It provides customer-service-oriented guidance to agency divisions and supervises staff on related projects. The Campaign Finance Board is a nonpartisan, independent city agency that works to make local democracy more open, transparent, and equitable. Its Operations and Finance division supports agency-wide financial, procurement, and administrative operations. Procurement & Contract Management manages the lifecycle of contracts and procurements and helps ensure compliance with applicable city procurement requirements. Candidates should have knowledge of New York City procurement rules and systems, MWBE programs, and contract-management practices. The posting lists a minimum of two to three years of experience building or administering MWBE programs. Qualification pathways include a bachelor’s degree with specified coursework and one year of related experience, a high school diploma and five years of related experience, or equivalent education and experience.

Requirements

A minimum of two to three years of experience building or administering MWBE programs.
Knowledge of New York City Procurement Policy Board Rules, Comptroller Directives, and other federal, state, and local laws.
Knowledge of city procurement systems, including Financial Management System (FMS), Procurement and Sourcing Solution Portal (PASSPort), and DCAS Office of Citywide Procurement platforms.
Knowledge of the City’s MWBE programs and the NYC Small Business Services certified directory database.
Familiarity with NYC Local Law 1 (2013), the citywide M/WBE program framework, and the Annual M/WBE Utilization Plan, including awareness of Mayor’s Office of Contract Services guidelines and best practices.
Knowledge of city standing operating procedures and best practices for procurement and contract management, and experience or knowledge implementing MWBE programs.
Proficiency in conducting FMS 3 procurement and budget inquiries.
Ability to navigate PASSPort and research contracts, budgets, and related matters.
Medium to advanced Microsoft Excel skills, including creating tracking spreadsheets and combining reports into pivot tables or other reporting formats.
Proficiency searching the NYC Small Business Services website for relevant NGIP codes for procurements.
Ability to use government procurement platforms such as New York State Office of General Services (OGS) and the General Services Administration (GSA) for vendor and commodity research.
Excellent verbal and written communication skills, including the ability to explain complex information to different audiences through varied communication methods.
Attention to detail, particularly when reviewing contracts and agreements.
Ability to independently manage spreadsheets and trackers and adhere to timelines.
Strong organizational and operational skills, including planning and executing regularly scheduled tasks with little to no oversight.
Ability to anticipate problems and offer solutions or alternatives to support program operations.
Team-oriented approach, positive attitude, and respectful manners.
Ability to understand MWBE needs and help increase MWBE participation in CFB procurements.
A bachelor’s degree from an accredited college, including or supplemented by at least twelve semester credits (or equivalent) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area, and one year of satisfactory full-time experience in a related field; or a four-year high school diploma or equivalent and five years of such experience; or equivalent education and/or experience.

Responsibilities

Develop, implement, and manage MWBE programs to increase participation in contracting opportunities.
Ensure adherence to local, state, and federal regulations related to MWBE goals and requirements.
Build and maintain relationships with MWBE vendors, contractors, and community organizations to enhance participation and outreach.
Collaborate with CFB divisions and help establish policies and procedures that promote MWBE engagement and program success.
Maintain M/WBE documentation in accordance with Local Law 63, Comptroller’s requirements, and applicable audit standards.
Prepare and present regular reports on M/WBE participation metrics and program performance for CFB leadership, and share participation data with the Mayor’s M/WBE Office quarterly or as needed.
Provide education and training to CFB staff, vendors, and other external stakeholders on MWBE requirements and opportunities.
Assist the procurement team in identifying MWBE-certified businesses for procurement opportunities.
Coordinate with Small Business Services on MWBE-required actions.
Ensure vendors have valid MWBE certifications prior to contract registration.
Maintain a list of MWBE certifications and advise vendors about certification expirations.
Provide customer-service-oriented guidance and attend weekly division meetings to discuss procurements.
Lead discussions and execute Requests for Proposals and other procurements.
Review contract performance and lead vendor performance evaluations.
Perform other procurement actions and participate in contract registrations.
Supervise staff on related projects.