Payroll Clerk Jobs

About The Position

Requirements

• High school diploma or equivalent.
• One to two years of experience in payroll processing, benefits administration, bookkeeping, or related clerical/accounting work.
• Proficiency with payroll/HRIS software and Microsoft Office, particularly Excel.
• Strong attention to detail and organizational skills, with the ability to maintain accuracy and confidentiality.
• Ability to successfully complete and clear a New Jersey criminal history background check and Child Abuse Record Information (CARI) clearance before employment, as required by law.

Nice To Haves

• School district or charter school experience.
• Experience with systems such as Paychex, ADP, Frontline, or PowerSchool.
• Associate's degree in accounting, business administration, human resources, or a related field.
• Prior experience in a New Jersey public school or charter school business office.
• Familiarity with the New Jersey Division of Pensions and Benefits (PERS/TPAF), SEHBP, and New Jersey wage and hour law.

Responsibilities

• Assist with preparing, processing, and reviewing semi-monthly payroll for all school employees, ensuring accurate hours, wages, deductions, and withholdings.
• Maintain accurate and confidential payroll and benefits records in accordance with New Jersey recordkeeping requirements and the school's document retention policy.
• Assist employees with enrollment, changes, and terminations in health, dental, vision, and other benefit plans, coordinating with the New Jersey Division of Pensions and Benefits and SEHBP as applicable.
• Process new-hire payroll and benefits setup, employee status changes, garnishments, direct deposit authorizations, and voluntary deduction forms.
• Reconcile payroll and benefits data against timekeeping systems, HRIS records, and general ledger accounts; research and resolve discrepancies.
• Prepare and assist with quarterly and annual payroll tax filings and reporting, including W-2s and ACA reporting, in compliance with applicable federal and New Jersey requirements.
• Respond professionally and confidentially to employee inquiries about pay, deductions, leave balances, and benefits.
• Assist with tracking employee leave balances, including earned sick leave, FMLA/NJFLA leave, and other board-approved leave.
• Support internal and external audits, NJDOE reporting, and pension reporting by compiling requested payroll and benefits documentation.
• Maintain strict confidentiality of employee financial, medical, and personnel information in accordance with applicable privacy laws.
• Perform other related clerical and administrative duties as assigned by the School Business Administrator.

Benefits

• Health care plan for individual or family, including medical, dental, and vision.
• Retirement plan, with pension credits transferable to and from traditional public schools.
• Paid time off, including vacation, sick leave, and public holidays.
• Family leave, including maternity and paternity leave.
• Short-term and long-term disability.
• Training and development.