HR Payroll Clerk - Draft

Alsco Uniforms•Spokane Valley, WA

About The Position

The HR / Payroll Clerk is responsible to the Office Manager for daily processing of branch payroll functions and clerical HR tasks. The role also performs other duties as required. The position processes new-hire packets, sets up employees and benefits in payroll systems, and handles employee terminations and related tasks. It carries out daily payroll functions, including time and attendance sweeps, employee maintenance, and weekly closing processes. The clerk maintains confidential communication with management about payroll rates, status changes, garnishments, union issues, leaves of absence, and other sensitive matters. Additional duties include tracking vacation, leaves of absence, and bonus accruals; processing commissions, additional income, and deductions; maintaining personnel files and Affirmative Action Plan records; submitting weekly reports; responding to governmental agency requests; verifying references; coordinating new-hire orientation; participating in the branch Safety program; and performing some general office functions.

Requirements

High school graduation or similar experience.
Proficiency with MS Office, especially Excel.
Excellent written and verbal communication skills in English, particularly telephone skills.
Excellent interpersonal skills and ability to work successfully in a team environment.
Strong organizational and multitasking skills, with attention to detail.
A good understanding of general payroll and HR procedures.
Proficiency in data entry.

Responsibilities

Process new-hire packets and set up new employees in payroll systems.
Set up employee benefits in a timely fashion and process terminations in the payroll software.
Execute daily payroll functions, including time and attendance sweeps, employee maintenance, and weekly closing processes.
Communicate confidential payroll and HR information to management, including payroll rates, status changes, garnishments, union issues, and leaves of absence.
Track vacation, leaves of absence, and bonus accruals.
Process commissions, additional income, and deductions.
Maintain personnel files and Affirmative Action Plan records.
Submit weekly reports and respond to requests from governmental agencies as needed.
Verify new employee references and coordinate new-hire orientation.
Participate in the branch Safety program.
Perform other required tasks and some general office functions.