HR Payroll Clerk - Draft

Alsco•Spokane, WA

About The Position

The HR / Payroll Clerk is responsible to the Office Manager for daily processing of branch payroll functions and clerical HR tasks. The role also performs other duties as required. The position processes new-hire packets, sets up employees and benefits in payroll systems, and terminates employees in payroll software. It executes daily payroll functions, maintains confidential communications with management about payroll and sensitive employee matters, tracks accruals, and processes commissions and other income or deductions. The clerk also maintains personnel files and affirmative action records, submits weekly reports, responds to governmental agency requests, verifies references, coordinates new-hire orientation, and participates in the branch Safety program. Some general office functions are also required. The role is based in indoor offices and meeting rooms at a typical industrial laundry, service center, or depot. No travel is required. Physical activities include standing, walking, sitting, talking on the phone, occasionally lifting up to 25 pounds, stooping, typing, fine dexterity, hearing, and speaking. Employment is contingent upon successful completion of background and drug screening.

Requirements

High school graduation or similar experience.
Proficiency with MS Office, especially Excel.
Excellent written and verbal communication skills in English, especially telephone skills.
Excellent interpersonal skills and ability to work successfully in a team environment.
Strong organizational and multitasking skills; detail oriented.
Good understanding of general payroll and HR procedures.
Proficiency in data entry.

Responsibilities

Process new-hire packets and set up new employees in payroll systems.
Set up employee benefits in a timely manner and terminate employees in payroll software.
Execute daily payroll functions, including time and attendance sweeps, employee maintenance, and weekly closing processes.
Maintain confidential communication with management regarding payroll rates, status changes, garnishments, union issues, leaves of absence, and other sensitive matters.
Track vacation, leave-of-absence, and bonus accruals.
Process commissions, additional income, and deductions.
Maintain personnel files and Affirmative Action Plan records.
Submit weekly reports and respond to requests from governmental agencies as needed.
Verify new-employee references and coordinate new-hire orientation.
Participate in the branch Safety program.
Perform general office functions and other duties as required.