Payroll Clerk

Brownsville Independent School District•Brownsville, TX

About The Position

The Payroll Clerk supports payroll operations for the district, including processing payrolls, reviewing timesheets and absence reports, addressing employee payroll questions, and handling payroll records and related documentation. The role also assists with payroll deductions, garnishments, direct deposits, payroll liabilities, and employee self-service tools. The clerk works with employees, campus and department personnel, administrators, supervisors, and state and federal agencies while maintaining confidentiality, ethical conduct, and established safety procedures.

Requirements

High school diploma or GED; the diploma or GED must be in English.
Knowledge of general office practices and procedures.
One year of payroll experience.
Upload a high school diploma/GED in English and a resume.

Responsibilities

Update the department website and department forms.
Answer incoming calls and direct calls to payroll staff or other district departments.
Assist employees with questions about paychecks, deductions, available leaves, vacation and non-working days, and docking of pay.
Assist with stopping ACH payments and issuing replacement ACH payments, ensuring correct information is recorded for payroll registers.
Assist with processing monthly hourly, monthly salary, and bi-weekly payrolls.
Help employees use the employee online portal to view or print check stubs, W-2s, leave balances, and other employee data.
Generate replacement W-2 forms upon employee request.
Assist with entering codes for eligible deductions and cafeteria fees.
Assist in gathering information in response to subpoenas and open records requests.
Train campus and department personnel to add, edit, and approve timesheets and run reports; send reminder emails for timesheet approvals.
Verify monthly hourly and bi-weekly timesheets for overtime processing, docking, and absence refunds.
Explain wage effects of changes to marital status and dependents on W-4 forms.
Answer questions about docked hours and explain percentages for mandatory deductions and insurance.
Verify corrections submitted for prior payrolls, including time docked because information was submitted late.
Verify timesheets and absence reports for all payrolls.
Update and approve timesheets when timekeepers or approvers miss deadlines and data must be exported to process payroll.
Assist administrative, professional, para-professional, and bi-weekly employees with payroll questions.
Verify account numbers, transit numbers, and payroll percentage amounts for direct deposit accounts.
Communicate with state and federal agencies to verify or correct garnishment discrepancies, including final garnishment payments following employee terminations or resignations.
Enter purchase requisitions for supplies, furniture, and equipment.
Provide copies of records for employees’ personal use.
Create labels to number boxes in accordance with records-retention procedures.
Send payroll-liability payments to authorized or approved companies.
Process federal- and state-mandated tax levies, child support, student loans, Chapter 13, and other garnishments for all payrolls, verifying that totals do not exceed legal limits for disposable income.
Import leave and vacation information.
Calculate weighted-average pay rates to process supplemental composites for games worked.
Assist with verification of final registers and calculation reports.
Scan and attach employee documents to employee master files.
Export data for payroll processing.
Assist with verifying corrections submitted for prior payrolls.
Assist the administrator and supervisor with assigned tasks to meet deadlines.
Follow established safety procedures and techniques while performing job duties.
Maintain confidentiality and the ethical conduct expected of district employees.
Maintain professional growth by attending in-services and meetings as requested or required.
Perform other duties assigned by the Supervisor or Director.