Operations Manager Jobs

About The Position

Requirements

• Love and see the high potential of all children
• Self-awareness and ability to reflect on your practice, biases, and leans
• Cultural competence and commitment to inclusion, anti-racism, and eradicating anti-Blackness
• Believe deeply in the mission and values of KIPP Philadelphia Public Schools
• Deep commitment to ensuring a warm, welcoming, productive school environment for all children, families and staff members
• Ability to exercise excellent judgment in decision-making; work collaboratively, and have impact without formal authority
• Strong communication skills and follow-through
• Resourceful thinker with an orientation towards problem-solving
• Strong organizational skills, attention to detail, and demonstrated ability to manage multiple projects simultaneously and adapt to changing priorities
• Complete all required criminal and child abuse background checks: PA State Police Clearance
• PA Child Abuse Clearance
• Cogent Federal Fingerprinting

Responsibilities

• Assist managing front office and incoming visitors
• Help to create a welcoming, organized front office that reflects school values and culture
• Assist with all office communications, including incoming calls, files, mail, and deliveries
• Assist in managing inventory of office supplies, uniforms, and other materials
• Place orders for office supplies, books, and other materials
• Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing
• Attend first aid training and perform first aid as needed
• Manage student attendance and data
• Help to track daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation
• Assist in arranging morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up
• Support a culture of high attendance by tracking unexcused absences, managing truancy documentation, and assisting in scheduling truancy meetings
• Help to maintain complete and accurate student records in cumulative folders and in PowerSchool
• Support with compiling academic data for report cards, transcripts, and other documents
• Support student enrollment
• Support student recruitment activities and school events (e.g. open houses, information sessions)
• Assist Operations Manager with all incoming applications and enrollment paperwork for new and returning students
• Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork
• Support relationships with the families, community organizations, and other entities as it relates to student enrollment
• Support communications systems
• Help prepare weekly bulletins to distribute to families
• Assist in the preparation of all family communications, including letters and report cards
• Setup meetings between staff, students, and families
• Miscellaneous support
• Support with furnishing and decorating the facilities to model school values and culture
• Support with implementing school safety plans and procedures
• Assist with on-campus and off-campus school events, including student field trips
• Assist with other tasks and projects as assigned
• Assist team as needed to build a safe, joyful learning environment

Benefits

• Comprehensive health benefits package (including vision and dental, a telehealth option, and flexible spending accounts) for themselves and their families
• 403B matching program for retirement savings
• Performance-based bonuses that recognize meaningful contributions
• High-quality development – including coaching, workshops, and tailored leadership opportunities
• Whole-person support through coaching, mental health resources, wellness initiatives, and team-building experiences