Legal Assistant Jobs

About The Position

Requirements

• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Time management
• Active listening
• REAL ESTATE CLOSING EXPERIENCE IS REQUIRED!

Nice To Haves

• SoftPro experience is preferred
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• High stress tolerance -- thrives in a high-pressure environment
• Supportive – enjoys working as part of a team

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person, office, or conference room
• Answer, screen and forward incoming phone calls
• Assist with closing files as needed (e.g. disbursing funds/scanning documents)
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Keep inventory of stock
• Update calendars and schedule appointments or meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Request documents necessary to conduct closings according to contract terms
• Check legal documents for accuracy
• Obtain attorney approval for legal documents related to the transaction