Legal Assistant - Litigation

Allen Matkins•New York, NY

13d•$80,000 - $110,000

About The Position

Under general supervision, the Legal Assistant provides complex and specialized trial litigation secretarial and clerical support related to the work of assigned attorneys. The role provides executive-level support and maintains a high standard of client relations and satisfaction. Responsibilities include preparing litigation documents and filings, coordinating discovery, depositions and trial support, maintaining calendars and files, and handling administrative and client-service tasks.

Requirements

High school diploma or equivalent.
At least 5–7 years of law firm experience at a litigation desk.
Ability to work through complex document markups and instructions in a timely manner.
Ability to multitask and manage and process workflow accurately and on time.
Extensive knowledge of federal and state court electronic filing systems, ADR, and JAMS mediation processes.
Knowledge of state and federal court rules.
Effective communication with clients, attorneys, co-workers, and management.
Minimum typing speed of 70 words per minute.
Proficiency in Microsoft Suite, including Word, Excel, Adobe, and Outlook.
Proficiency in iTimekeep or similar time-entry software.
Advanced proficiency in NetDocs or similar programs.
Must be a team player who is proactive, flexible, organized, and able to work under pressure.

Nice To Haves

College degree preferred.

Responsibilities

Draft, revise, and finalize correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons.
Conduct conflicts checks, open new client matters, and obtain conflicts waivers when necessary.
Draft and serve discovery documents.
Prepare and send correspondence and emails to clients and opposing parties.
Assist attorneys in arranging and preparing for depositions.
Assist with trial preparation and trial support.
Calendar relevant dates.
Process invoices, organize files, and prepare expense reports.
Arrange travel, meetings and depositions, including in-office and out-of-office arrangements, and remote court appearances.
File and serve pleadings in New York Civil Courts, including Supreme and Appellate Courts, and U.S. District Courts, manually or electronically as applicable.
Maintain and organize physical and electronic attorney files according to department policies, practices, and procedures.
Attend Firm training sessions as required or requested.
Prepare productions, including creating flash drives and/or PDFs for transmission to clients, along with hard copies.
Retrieve and assemble exhibits and hearing binders as needed.
Provide peer support.