Litigation Legal Assistant

BUCHALTER•Seattle, WA

4d•$90,000 - $105,000•Hybrid

About The Position

The Litigation Legal Assistant supports attorneys with legal documentation, transaction preparation, scheduling, deadline tracking, and administrative coordination. The role includes drafting, proofreading, editing, and finalizing legal documents, and assisting with corporate formations, amendments, and other entity filings. The assistant helps ensure documents meet firm standards and applicable formatting requirements, prepares closing binders, and maintains transaction checklists. The position also involves managing attorney calendars and coordinating meetings, calls, and deadlines with clients, opposing counsel, and third parties. Administrative duties include time entry, expense reports, billing coordination, travel arrangements, and meeting logistics. The assistant is expected to handle sensitive client and firm information with confidentiality and professionalism. This is a hybrid position based in the Seattle office, with four remote workdays per month and the remaining workdays in-office. The office is described as professional and collaborative, supporting high-stakes legal work. Overtime may be required as needed.

Requirements

High school diploma or equivalent.
At least 3 years of corporate and/or transactional experience.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Familiarity with legal terminology, processes, and protocols.
Accuracy in handling documents and following legal protocols.
Ability to manage multiple tasks and stay organized under tight deadlines.
Clear, professional, and courteous communication with internal and external stakeholders.
Ability to handle sensitive information with integrity and comply with legal and corporate standards.
Ability to prioritize tasks and meet deadlines in a fast-paced legal environment.

Nice To Haves

Bachelor’s degree.
Experience supporting multiple attorneys in a mid-size to large law firm or similar environment.
Experience with legal document management software such as iManage.

Responsibilities

Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.
Assist with preparing corporate formations, amendments, and other entity filings.
Ensure documents comply with firm standards and applicable legal formatting requirements.
Prepare closing binders and maintain transaction checklists to ensure deliverables are met.
Manage attorney calendars and schedule meetings, calls, and deadlines related to client matters.
Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
Handle time entry, expense reports, and billing coordination for attorneys.
Manage travel arrangements, meeting logistics, and other administrative needs.
Maintain confidentiality and professionalism when handling sensitive client and firm information.