Litigation Legal Assistant

Foley & Lardner LLP•Dallas, TX

1d•$56,800 - $129,300•Hybrid

About The Position

Foley & Lardner LLP is seeking an experienced Assistant for its Dallas Litigation practice group. The role provides legal and administrative assistance to Bankruptcy/Litigation attorneys, supporting the daily operation of their practices and delivering quality work product for clients. The Assistant performs complex secretarial and clerical tasks and produces documents using firm-standard word processing and other applicable software.

Requirements

High school diploma or GED required.
Minimum of three years of litigation assistant experience required.
Proficiency with Microsoft Word, Outlook, PowerPoint, and Excel.

Nice To Haves

Associate’s or bachelor’s degree in a related field preferred.

Responsibilities

Provide administrative support to attorneys through complex secretarial and clerical duties, including meeting planning, client communication, and scheduling.
Receive and screen telephone calls, letters, and visitors; answer routine questions and provide information.
Schedule appointments and arrange conferences and extensive travel; maintain attorneys’ calendars, rolodexes, and daily dockets to help ensure deadlines are met.
Interact with people at all levels within the firm, industry, and community, including through frequent client contact.
Communicate attorneys’ instructions and exchange information with individuals and other attorneys in the practice area.
Create, organize, and maintain client files, and follow up on pending matters.
Maintain physical and electronic client, research, and administrative files using NetDocs.
Greet clients and guests and organize required meeting materials in advance.
Respond to client questions and obtain information as required.
Anticipate attorneys’ needs and draft necessary documentation for review, including correspondence and client billing materials.
Produce, style, and format documents; proofread for formatting, spelling, and grammatical errors.
Prepare documents and packages for mail, messenger, and overnight delivery, ensuring attachments, exhibits, and enclosures are included.
Receive and redirect attorney requests as appropriate to expedite solutions.
Manage incoming and outgoing mail and email.
Submit conflicts checks through OPEN, enter new client matter information in OPEN, and prepare engagement letters.
Input Partner time in InTapp and record related information.
Prepare expense reports and disbursement forms.
Perform routine filing and retrieve files when requested.
E-file documents with courts.
Transcribe dictation as requested.