Administrative Assistant - Legal

A. M. Castle & Co. • Carol Stream, IL

13d • $20 - $22

About The Position

A. M. Castle & Co. is seeking a highly organized Administrative Assistant to support its Legal Department. The role keeps departmental work moving by tracking deadlines, managing records, processing invoices, and coordinating projects across the company. No legal background is required. The ideal candidate has strong administrative skills, reliable follow-through, and sound judgment when handling confidential information.

The position supports company policy and compliance training administration, legal invoice processing, annual business filings and registrations, budget tracking, records retention, and the maintenance of departmental databases and files. Compensation is $20–$22 per hour.

Requirements

• At least 2 years of administrative, office coordination, or project support experience.
• Strong organization skills and ability to track details and deadlines independently.
• Reliable follow-through in completing assigned work.
• Discretion and professionalism when handling confidential and sensitive information.
• Comfort with Microsoft Office, especially Excel and Outlook, and willingness to learn new systems.
• Clear written and verbal communication skills.
• Comfort working with people at all levels, including senior leaders.

Nice To Haves

• Experience processing invoices, tracking budgets, or working with billing systems.
• Exposure to compliance, records management, or a regulated environment.

Responsibilities

• Organize and schedule company policies and compliance training programs, track employee completion, and maintain records.
• Coordinate policy updates by routing drafts for review, tracking approvals, and keeping the policy library current.
• Process and track invoices from outside law firms in the legal billing system and maintain project files.
• Manage the calendar of annual business filings, licenses, and registrations and ensure submissions are made on time.
• Track department spending against budget and prepare simple reports.
• Help maintain the company’s records retention program, including retention periods and disposal timing.
• Maintain department databases and files so information is accurate and easy to find.
• Complete other administrative projects that support the department and business.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed