Human Resources Specialist Jobs

About The Position

Requirements

• At least 1-2 years of experience in HR coordination, office management, or administrative support.
• Bachelor’s degree required.
• Bilingual required (verbal and written communication).
• Strong communication and interpersonal skills.
• Strong spreadsheet skills with high attention to detail and strong organizational skills.
• Ability to manage multiple priorities in a fast-paced onsite environment.

Responsibilities

• Manage daily office operations for approximately 40 onsite employees and one remote office location.
• Oversee office facilities, supplies, equipment, and shared spaces to ensure efficient operations.
• Serve as the primary point of contact for office-related requests and issues.
• Coordinate with building management, maintenance teams, and external service providers.
• Plan and execute onboarding and offboarding logistics in partnership with HR and IT.
• Coordinate workspace setup, equipment provisioning, system access, and badge issuance.
• Ensure new hires are fully prepared for their first day onsite.
• Manage offboarding processes, including asset returns and access deactivation.
• Maintain accurate and up-to-date employee records in HR systems and internal trackers.
• Support document collection, filing, and data audits as needed.
• Track office-related expenses, budgets, and cost allocations.
• Support budget forecasting and expense reporting in coordination with Finance.
• Identify opportunities for cost optimization.
• Manage office- and HR-related vendors, including service providers and suppliers.
• Coordinate contracts, renewals, invoices, and ongoing service delivery.
• Monitor vendor performance and resolve service issues as needed.
• Plan and coordinate onsite employee events, including meetings, team activities, and company gatherings.
• Manage event logistics such as space setup, catering, supplies, and vendor coordination.
• Ensure events are executed smoothly and align with company culture and budget guidelines.
• Assist with basic benefits coordination and employee inquiries.
• Support HR initiatives, internal communications, and ad hoc projects.